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CHAMBER MINUTES 2012
AGENDA FOR DECEMBER 06, 2012
CALL TO ORDER:
REVIEW AND ACCEPTANCE OF NOVEMBER MINUTES:
REVIEW OF FINANCIAL REPORT FOR NOVEMBER: OPERATING ACCOUNT $1,454.56, FUND RAISER ACCOUNT $8,359.27 BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $200.00, SIGN MAINTENANCE ACCOUNT $127.38, TOTAL ACCOUNTS $10,245.77.
REVIEW PAYMENTS OF OUTSTANDING BILLS: $3.11 REPLACEMENT OF BULB AT WEST END VILLAGE SIGN AND $5.65 TO SEND BACK MARINA BANNER DAMAGED IN HURRICANE SANDY.
WEBSITE: JOYCE BERRY CONTINUES TO UPDATE OUR WEBSITE AS NEW MEMBERS APPLY. CORRESPONDENCE: NONE
NEW BUSINESS: BOB SMITH IS HERETO SPEAK ABOUT THE NEW YEAR CELEBRATION FOR 2013 TO BE HELD IN ST. JOHNSVILLE. THE TOTAL PROFIT ON THE TRIP TO NY CITY WAS 732.00 AND OUR CHRISTMAS RAFFLE BROUGHT IN $702.00.$500.00 OF THIS IS SET ASIDE FOR THE PARADE COMMITTEE. THERE WERE A TOTAL OF 29 ITEMS RAFFLED AND IT WAS A GREAT SUCCESS. A LITTLE OVER $300.00 WORTH OF TICKETS WERE SOLD AT NBT BANK AND THE BALANCE WAS SOLD AT THE AMERICAN LEGION IN CONJUNCTION WITH THEIR CHILI DINNER. DESPITE THE RAIN THE TREE LIGHTING WAS STILL HELD.
THE WAGON RIDES AND BONFIRE HAD TO BE CANCELLED. MAYOR BARNES LITE THE CHRISTMAS TREE AND THEN EVERYONE WENT INTO THE AMERICAN LEGION TO ENJOY CHRISTMAS CAROLING, STORY TELLING & REFRESHMENTS. SANTA MADE AN APPEARANCE AND GAVE OUT CANDY AND GIFTS. IN JANUARY WE SHOULD START WORKING ON THE SPRINGFEST. TWO STREET SIGNS WERE HIT BY A TRUCK AND CARRIED AWAY, NO ONE GOT THE LICENSE PLATE NUMBER. HILLTOP DRIVE AND AVERILL STREET WERE THE SIGNS AND THE COST TO REPLACE THEM WOULD BE ABOUT $72.00, WOULD SOMEONE LIKE TO MAKE A MOTION TO PAY TO REPLACE THEM?
OLD BUSINESS: NONE
NEXT MEETING: OUR NEXT MEETING WILL BE ON JANUARY 3, AT THE AMERICAN LEGION, WEST MAIN STREET AT 6:30 PM.
Minutes of December 06, 2012
President Margaret DiGiacomo called the meeting to order at 6:32 P.M.
Attendance: Judy Swartz, Gail Murray, Roy Thomson and guest Bob Smith. MSC Roy/Gail to accept the November minutes.
Review of Financials: Operating account $1454.56, Fund Raiser, $8,359.27, Banner account $104.56, Scholarship fund $200.00, Sign maintenance $127.38, Total deposit accounts $10,245.77. MSC Judy/Roy.
Review of Outstanding Bills $3.11 to Burkdof Lumber to replace a bulb at the west end village sign. $5.65 for postage to send a banner back to the company for repairs, that was damaged during Hurricane Sandy.
Website: Joyce continues to update the members information.
Old Business: The profit for the trip to New York City was less then expected $732.00. Our Christmas raffle brought in $ 702.00. Most of this was raised the night of the Chili Supper. We have set $ 500.00 aside for the Springfest Parade committee. The tree Lighting went off as scheduled despite the rain. The wagon rides and bonfire had to be canceled.
Everyone enjoyed the Christmas caroling, storytelling, and refreshments that were held in the American Legion. The remaining candy and coloring books were donated to the Benefit Club for their Christmas Giveaway
New Business: Bob Smith talked about the New Year Celebration for 2013, This will be the 3rd time St. Johnsville will host this event. This is a great way to showcase our village. He will be going to each organizations in the area and ask them for donations and volunteers to help with this event. Margaret said because of the lack of members at this meeting she would like to discuss it again at a future meeting. Bob said he would need to know the amount we would donate by July. He suggested we put it towards the firework display. Two street signs were hit. Hilltop Drive and Averil?. The village asked us to replace them at a cost of $72.00. A MSC by Roy/Gail to give them half. ($36.00)
Adjournment: A MSC Gail/Judy.
Next Meeting: January 03, 2013, at the American Legion.
MEETING AGENDA FOR NOVEMBER 01, 2012
CALL TO ORDER:
REVIEW AND ACCEPTANCE OF SEPTEMBER MINUTES:
REVIEW OF FINANCIAL REPORT FOR SEPTEMBER: OPERATING ACCOUNT $1,364.56, FUND RAISER ACCOUNT $2,175.27 BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $200.00, SIGN MAINTENANCE ACCOUNT $127.31, TOTAL ACCOUNTS $3,971.70.
REVIEW PAYMENTS OF OUTSTANDING BILLS: $4,700.00 TO KITTY HAJCZWSKI FOR COMPLETION OF THE BRIDGE STREET BUSINESS SIGN. $2,500.00 OUT OF THE SIGN MAINTENANCE ACCOUNT AND $2,200.00 PAID BY MEMBERS FOR BUSINESS PLAQUES. WE HAVE JUST TEN MORE SPACES ON THE BUSINESS SIGN SO WHOEVER WANTS ONE WILL HAVE TO WAIT UNTIL NEXT YEAR.
WEBSJTE: JOYCE BERRY CONTINUES TO UPDATE OUR WEBSITE AS NEW MEMBERS APPLY. CORRESPONDENCE: NONE
NEW BUSINESS: WE WILL HOLD A SPECIAL MEETING ON NOVEMBER 5TH AT THE AMERICAN LEGION FOR AN UPDATE FROM CARMEN ON THE TRIP TO NY CITY TO SEE WHAT WE HAVE TO DO FROM THERE. WE NEED AN UPDATE ON THE TRIP TO RADIO CITY MUSIC HALL FROM GAIL. WE DON'T KNOW WHAT THE IMPACT OF HURRICANE SANDY WILL HAVE ON THIS TRIP BUT CARMEN WILL PROBABLY DEAL WITH THAT. WE HAVE RECEIVED SOME DONATIONS FOR THE RAFFLE AND WILL CONTINUE TO DO SO UNTIL THE 8TH OF NOVEMBER. THEN WE WILL BE SELLING RAFFLE TICKETS AT THE BANK UNTIL THE DAY OF THE RAFFLE. THE RAFFLE WILL BE HELD ATTHE AMERICAN LEGION ON NOVEMBER 30, AND THEY WILL BE SERVING VARIOUS KINDS OF CHILI. THIS EVENT WILL START AT 5:00 PM AND AFTERWORDS THE RAFFLE WILL BE BEGIN. THE CHRISTMAS TREE LIGHTING WILL BE HELD ON DECEMBER 2. DAWN LAMPHERE HAS AGREED TO DO THE CHRISTMAS STORY. ALAN KALINOWSKI HAS AGREED TO DONATE A CHRISTMAS TREE. LETTERS HAVE GONE OUT TO THE VILLAGE, POLICE, AND FIRE DEPARTMENTS WITH REGARD TO OUR NEED FOR THEIR ASSISTANCE WITH THE TREE LIGHTING. I HAVE ASKED FOR DONATIONS FROM PRICE CHOPPER, WALMART, HANNAFORD AND RICHARDSON FOR THIS EVENT- WE NEED TO ASK PEOPLE TO DONATE CUPCAKES, WE WILL BE PROVIDING HOT CHOCOLATE WITH WHIPPED CREAM AND SMORES. JUDY IS CHECKING TO SEE IF CVS WILL AGAIN DONATE THE HERSHEY MINITURES FOR THE SMORES. WILL RACHEL BROWNELL LEAD THE CHRISTMAS CARROLS? WE NEED TO VOTE ON WHETHER TO HAVE THE WAGON RIDES AS DONE IN THE PAST. LAST YEAR WE PAID THEM $200.00 AND THIS DRAWS A CROWD. ALSO ASK DANNY PATTERSON TO BE SANTA.
OLD BUSINESS: OCTOBERFEST WAS NOT AS GOOD AS EXPECTED, THINGS WERE CANCELLED AT THE LAST MINUTE AND BAD WEATHER DIDN'T HELP. $440.00 WAS MADE ON THE PASTA AND PIE SALE. ADJOURNMENT:
NEXT MEETING: SPECIAL MEETING ON MONDAY, NOVEMBER 5TH, 2012 AT THE AMERICAN LEGION, WEST MAIN STREET, AT 6:30 PM. OUR NEXT REGULAR MEETING WILL BE ON DECMEBER 6TH AT THE AMERICAN LEGION, WEST MAIN STREET AT 6:30 PM.
Meeting Minutes of November 1, 2012
President Margaret DiGiacomo called the meeting to order at 6:35.
Attendance: John Lewandowski, Gail Murray, Eleanor Weaver, Judy Swartz, Roy Thomson. MSC Gail/Eleanor to accept October Minutes.
Review of Financial: Operating Account $1,364.56, Fund Raiser $2,175.27, Banner Account $104.56, Scholarship Fund $200.00, Sign Maintenance $12731, Total deposit Accounts $3,971.70. MSC Judy/Gail to accept.
Review of Outstanding Bills: $4,700.00 to Kitty Hajczwski for completion of the Bridge Street sign. $2,500.00 out of the Sign Maintenance Account and $2,200.00 was paid by the members for the business plaques.
Website: Joyce submitted a report and said we had 30,525 hits since the site was started and several of them have been from foreign countries.
Old Business: The Octoberfest was not as good as expected due to bad weather and several events being canceled at the last minute. The Pie and Pasta Sale was a success, $ 440.00 was made. It was decided that we would not have Roser Communications advertise for our Christmas Events due to the lack of members present to vote and because these events our mainly for local people. Judy will be sending out the free advertisement ( Community Events ) to local newspapers and to local TV stations.
New Business: A special meeting will be held on Monday, November 5th so Carmen can bring us up to date on the trip to Radio City Music Hall. Donations are coming in for the Christmas Raffle. This will be held on November 30, at the American Legion. There will be a Chili Dinner that is being sponsored by the Legion. The event will start at 5P.M. and the raffle drawings will follow the meal. Tickets will be sold at NBT from the 15th to the 30th of November. The tickets are 8 for $5.00 or $1.00 for one. The Christmas tree lighting is Dec 2nd. Dawn Lamphere will do the Christmas Story. Alan Kalinowski is donating a tree. Letters have gone out to the Police and Fire departments asking them to assist with this event. Donations have come in from Price Chopper, Walmart, Hannaford and Richardson. A MSC John/Gail to have the Patterson's do the wagon rides at a cost of $200.00. We need to ask Rachel Brownell to lead the Christmas caroling and also we need to ask Danny Patterson to be Santa.
Adjournment: MSC Judy/Eleanor at 7:15 P.M.
The next meeting will be December 6th, at the American Legion at 6:30 P.M.
MEETING AGENDA FOR OCTOBER 04, 2012
CALL TO ORDER:
REVIEW AND ACCEPTANCE OF SEPTEMBER MINUTES:
REVIEW OF FINANCIAL REPORT FOR AUGUST: OPERATING ACCOUNT $1,379.56, FUND RAISER ACCOUNT $1,687.27 BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $200.00, SIGN MAINTENANCE ACCOUNT $2,626.98 TOTAL ACCOUNTS $5,998.37.
REVIEW PAYMENTS OF OUTSTANDING BILLS: $1,514.00 BALANCE TO BROWN BUS CO. FOR TRIP TO NYC. $50.00 TO DOCKERTY FLORIST FOR GRAND OPENINGS.
WEBSITE: JOYCE BERRY IS OUR NEW WEBMASTER AND THE WEBSITE IS OWNED AND MAINTAINED BY THE CHAMBER. IF YOU WANT TO CHECK IT OUT WE HAVE 5 DOMAIN NAMES THEY ARE AS FOLLOWS: stjohnsville.info, stjohnsville.org, stjohnsville.net, stjohnsvillechamber.com, stjohnsvillechamber.org. THIS WEBSITE WAS STARTED ON 9/13 AND IS STILL UNDER CONSTRUCTION. MANY NEW FEATURES HAVE BEEN ADDED TO PROMOTE ST. JOHNSVILLE AND THIS WILL CONTINUE. AS OUR NEW MEMBERSHIP DRIVE CONTINUES MORE INFORMATION WILL BE ADDED. AFTER ONLY 3 WEEKS UP WE HAVE HAD OVER 2,500 HITS ON THESE WEBSITES.
CORRESPONDENCE: WE HAVE RECEIVED THE FULTON MONTGOMERY REGIONAL CHAMBER OF COMMERCE BROCHURE SO THE MERGER SEEMS TO BE MOVING FORWARD.
NEW BUSINESS: WE NEED AN UPDATE ON THE TRIP TO RADIO CITY MUSIC HALL. PAID ADVERTISING FOR THE TRIP ETC. MEMBERSHIP APPLICATIONS WERE SENT OUT ALONG WITH A LETTER REGARDING THE SIGN AT THE MARINA. TO DATE WE HAVE 16 BUSINESSES/ORGANIZATIONS INTERESTED IN PLACING A SIGN & I HAVE CONTACTED KITTY HAJCZWSKI SO WE CAN MOVE FORWARD WITH THIS PROJECT, JUDY KING INSURANCE AND COSMO'S BAR & GRILL WILL HAVE GRAND OPENINGS ON FRIDAY OCTOBER 5 DURING OCTOBER FEST. PLANTS/FLOWERS HAVE BEEN ORDERED FROM DOCKERTY FLORIST FOR EACH BUSINESS (COSMO' & JUDY KING) AT A TOTAL COST OF $50.00 AS AGREED AT OUR LAST MEETING. BOUNCY RIDES WILL BE HERE FOR BOTH DAYS OF THE OCTOBERFEST, COSMO'S WILL BE HAVING A GRAND OPENING PARTY ON SUNDAY OCTOBER 7 FROM 1:00 PM TO 5:00 PM. WE HAVE
BEEN SELLING HOMEMADE PASTA AND HAVE RAISED $210.00 SO FAR AND WE STILL HAVE 20 BAGS TO SELL AT OUR PASTA & PIE SALE TOMORROW AT NBT BANK.
OLD BUSINESS: WE STILL NEED INFORMATION FROM GAIL WITH REGARD TO VENDORS & CRAFTERS AT SPRINGFEST FOR OUR FILES.
NEXT MEETING: THURSDAY, NOVEMBER 1, 2012 AT THE AMERICAN LEGION, WEST MAIN STREET, AT 6:30.
Minutes of October 4, 2012
President Margaret DiGiacomo called the meeting to order at 6:40 PM.
Attendance: Roy Thomson, Eleanor Weaver, Gail Murray, Juanita Handy, Judy Swartz, Carmen Licari. MSC Juanita/Gail to accept September Minutes.
Review of Financial Report: Operating Account $1,379.56, Fund Raiser Account $1,687.27, Banner Account $104.56, Scholarship Fund $200.00, Sign Maintenance Account $2,626.98, Total Deposit Accounts $5998.37. MSC to accept
Review of Outstanding Bills and Payments: Remaining balance of $1,515. to Brown Brothers Bus Co. for trip to Radio City Music Hall in November. MSC Carmel-n/ Roy.
Website: The new website is still under construction. Businesses are sending Joyce information. Many new features are being added to promote St. Johnsville. In 3 weeks the website has received 3,000 hits. Joyce will be a speaker at an upcoming meeting.
Correspondence: A brochure from the Fulton Montgomery Regional Chamber of Commerce telling us that the merger between the counties is moving forward.
Old Business: We have 22 Businesses that want to purchase signs at the Marina. This project is expected to be done before Christmas. This weekend is Octoberfest. There are two Grand Openings; October 5th- Cosmos Bar & Grill at 10:30 AM and Judy King Insurance at 10:45 AM. Cosmo's will have an Open House Party on Sunday, October 7, 1 - 5PM. Little M will be selling hotdogs and soda on the 5th for a $1.00 all proceeds will go to the Humane Society. The Bouncy Rides will be here on Saturday the 6th. The Pie and Pasta Sale will be held at NBT bank the 5th starting at 9 AM. We already have $215.00 from the sale of pasta. A MSC by Roy/Gail to spend $100.00 on advertising in My Shopper and the Pennysaver for the trip to Radio City Music Hall. It will run for two weeks in My Shopper and two weeks in the Pennysaver. We will also do plenty of free advertising in the Calendar of Events in local newspapers as well as on two TV stations.
New Business: Valerie Reasen of Hilltop Bed and Breakfast asked for a reduced rate on her membership fee because of several errors that were made in the directory. A MSC was made by Juanita /Judy to lower it to $40.00. A MSC by Eleanor/Roy to have a raffle as a fundraiser instead of the Festival of Wreaths. We would ask Businesses to donate Gift Certificates, Gift Cards, or other items to be used for the raffle. The American Legion would still have their dinner that night.
Adjournment: A MSC Carmen/Gail to adjourn at 7:12 PM.
The next meeting is on Thursday, November 1, at the American Legion, at 6:30PM.
MEETING AGENDA FOR SEPTEMBER 12, 2012
CALL TO ORDER:
REVIEW AND ACCEPTANCE OF AUGUST MINUTES:
REVIEW OF FINANCIAL REPORT FOR AUGUST: OPERATING ACCOUNT $299.56, FUND RAISER ACCOUNT $1,877.27, BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $200.00, SIGN MAINTENANCE ACCOUNT $2,626.98 TOTAL ACCOUNTS $5,108.37.
REVIEW PAYMENTS OF OUTSTANDING BILLS: $3,270.00 TO CARMEN LICARI FOR PAYMENT OF TICKETS TO RADIO CITY. $100.00 DEPOSIT TO BROWN BUS CO. FOR TRIP TO NYC. $45.00 FOR STAMPS. WEBSITE: OPEN DISCUSSION REGARDING CHANGE OF WEBMASTER. WE NEED TO BE ABLE TO EXPAND OUR WEBSITE TO INCLUDE PDF FILES, ADDING VIDEOS OF SPECIAL EVENTS & OTHER ITEMS IN ORDER TO PROMOTE ST. JOHNSVILLE. WE DO HAVE SOMEONE WHO CAN DO THIS AND IS ALSO LESS EXPENSIVE THEN OUR CURRENT WEBMASTER WHICH MEANS WE WILL ALSO BE SAVING MONEY. CORRESPONDENCE: MONTGOMERY COUNTY EVENTS BROCHURE HAS INFORMATION WITH REGARD TO EVENTS, E-MAIL FROM MELISSIA TOURTELLOTTE REGARDING BECOMING MEMBER.
NEW BUSINESS: MEMBERSHIP APPLICATIONS ARE BEING SENT OUT THIS WEEK. JUDY KING INSURANCE AND COSMO'S BAR & GRILL WILL HAVE GRAND OPENINGS ON FRIDAY OCTOBER 5 DURING OCTOBER FEST. BOUNCY RIDES WILL BE HERE FOR OCTOBERFEST BOTH DAYS.
OLD BUSINESS: WE STILL NEED INFORMATION FROM GAIL WITH REGARD TO VENDORS & CRAFTERS AT SPRINGFEST FOR OUR FILES. OCTOBERFEST- DECIDED AGAINST CHICKEN BARBEQUE. LINDA LEE HAS QUOTED A PRICE OF $400.00 FOR HER BAND. I CHECKED WITH THE VILLAGE & WE CAN HAVE USE OF THE PARKING LOT/RAIN PLACE THE COMMUNITY HOUSE. THEY WILL ALLOW PERMIT FREE VILLAGE GARAGE SALES. DO WE NEED A PORTAPOTTY FOR THE OCTOBERFEST? FOR A CHANGE I THOUGHT WE COULD HAVE A PIE AND PASTA SALE. PASTA HAS BEEN MADE AND WE ARE SELLING IT, MARINA SIGN UPDATE. WASTE RECEPTACLE UPDATE. TRIP TO RADIO CITY, COMMUNITY EVENTS NOTICES HAVE BEEN PUT IN THE LEADER HERALD, PENNYSAVER, LITTLE FALLS EVENING TIMES, AND WE WILL CONTINUE TO PUT IN OTHER FREE ADVERTISING, FLYERS HAVE BEEN PLACED HERE IN THE VILLAGE AND ALSO AT GRANNY'S ICE CREAM IN ROCKWOOD, FIRST NIAGARA & STEWARTS IN PALATINE BRIDGE, FREIHOFERS IN NELLISTON, GEESLERS, STEWARTS, & NBT BANK IN FORT PLAIN, HELMONT & BIG M IN DOLGEVILLE. DO GAIL/CARMEN HAVE ANYTHING TO REPORT. ALSO WHAT WILL BE THE COST OF ADVERTISING IN THE PENNYSAVER, MY SHOPPER OR OTHER PAPERS FOR THE TRIP?
NEXT MEETING: WEDNESDAY, OCTOBER 10th, 2012 AT THE AMERICAN LEGION, WEST MAIN STREET, AT 6:30.
Minutes of September 12, 2012
President Margaret DiGiacomo called the meeting to order at 6:34 PM.
Attendance: John Lewandowski, Ron Hezel, Jamie Luchner, Maysie Czetusniak, Judy Swartz, Eleanor Weaver, Juanita Handy, MSC John/Ron to accept August minutes.
Review of Financial Report: Operating Account $299.56, Fundraiser Account $1,877.27, Banner Account $104.56, Scholarship Fund $200.00, Sign Maintenance $2,626.98, Total Deposits $5108.37 MSC Ron/Juanita.
Website: Ron gave his report. A MSC Juanita/Judy to ask Joyce Berry to be our new Webmaster, Ron abstained. The startup price will be between $400-$500 and to maintain it between $50-$100 per year. Juanita thanked Ron for all his years of service to the Chamber.
Correspondence: Montgomery County Events Brochure . An e-mail from Melissa Tourtellotte regarding becoming a member.
Old Business: It was decided not to have a Chicken Barbecue during Octoberfest.
A Pie and Pasta Sale will be held at NBT Bank at 9AM on Friday, October 5th. Members are asked to make pies. Pasta has been made and is currently being sold. The Road Rally will be scheduled at another time. The Neighborhood Watch group is looking at having a dance, so our plans on a block dance were tossed out. Gail still needs to turn in the report on the crafters and vendors from the Springfest. Margaret went to the Fort Klock Craft Fair ( and picked up 10 new vendors names for the Springfest ). A MSC by Judy/John to have the new sign at the Marina brown with yellow lettering. The cost of the total replacement of the new sign is $2,500.00. We need sixteen members to move ahead with this project at the cost of $100.00 per business sign. Sign maintenance was discussed and will start in May of 2014. Someone will need to be in charge of the maintenance. It was also discussed that we would like to see the current town logo before we vote on what logo to use on the new sign. The waste receptacles were put on hold. No report was made on the sales of the tickets for the Radio City Music Hall trip since Gail and Carman were not present at the meeting. Flyers are already out and Juanita will get in touch with Carman to discussed the possibility of putting out new ones. Advertising for this event will be discussed at the next meeting.
New Business: Membership applications are being sent out this week. We have a date for the two Grand Openings for Judy King Insurance and Cosmo's Bar & Grill Friday, October 5th. A MSC Judy/Eleanor to buy flowers for them. ($ 50-$60) It was discussed that we sell 50/50 raffle tickets at the soccer game on the 5th. Bouncy Rides will be here both days during Octoberfest. Meetings will now be held on the first Thursday of each month.
Adjournment: MSC Eleanor/ Juanita to adjourn at 7:40.
The next meeting is on Thursday, October 4, at the American Legion, 6:30PM
President Margaret DiGiacomo called the meeting to order at 6:30 p.m.
Attendance: Margaret DiGiacomo, Eleanor Weaver, Juanita Handy, John Lewandowski, Roy Thompson and Carmen Licari
Approve Minutes: A motion was made by Juanita Handy and seconded by John Lewandowski to approve the July 11,2012 Minutes. Motion carried.
REVIEW FINANCE REPORT:
A motion was made by John Lewandowski and seconded by Juanita Handy to accept the Financial Report as follows:
Operating Account: $214.56
Fund Raiser Account: $5,377.27
Banner Account $104.56
Scholarship Fund: $200.00
Sign Maintenance Met. $2,626.98
Gross amount made on Ice Cream Social was $288.05 Review & Payments of Outstanding Bills: $46.00 to Stewarts for 2 boxes of ice cream, $19.98 to Little M for 2 #10 tins of diced peaches. Total netted from ice cream social was $222.07.
WEB SITE No report was available. There were questions with regards, to changing the Webmaster. Joyce Berry could set up the Web Site. The first year would be between $400-$500. After that, the cost would be between $50 to $100 for maintenance cost. She could put the directory on PDF files, put video’s of special events and search engine hits. Discussion followed. This item was tabled until next month’s meeting.
CORRESPONDENCE: Montgomery County Events brochure states we are very close to NY State approval of a Fulton & Montgomery Co merger. This would make us the 3rd largest Chamber in the Capital District, with over 1,300 members.
1. Membership Applications Membership applications need to be updated for our fiscal year beginning on October 1, 2012.
2. Waste Receptacles President DiGiacomo gave the members information on new waste receptacles for the village. Discussion followed and it was decided to table this item until next month when more information could be obtained.
3. Sign at Marina President DiGiacomo gave the members information on the sign located at the Marina. The members would like to see samples of mock business signs in colors the Kitty Hajczewski would recommend. This item was tabled pending more information.
4. President DiGiacomo informed the members that the Pennysaver covered the Chamber Ice Cream Social at the Marina and will be advertising our trip to Radio City Music Hall, in November, in their Calendar of Events. This advertising is free.
1. Trip to NYC 1. A motion was made by Juanita Handy and seconded by John Lewandowski to pay Carmen Licari for the NYC Radio City Christmas show as he put the cost of the tickets on his credit card in June, 2012. The amount is $3,270.00. We will pay the interest that has accrued for the month of July, 2012. We will also pay a $100 deposit for a Brown’s Bus for the trip. Motion carried.
2. Amendment of By-Laws President DiGiacomo read the Amendment of the By-Laws to the members. The Amendment states the members joining the Chamber on or after June 1 of our fiscal year will pay the membership dues which cover the next fiscal year beginning October 1st of that same year. The new members will be entitled to vote at meetings once payment and membership application is received.
3. Information for Springfest President DiGiacomo stated that she still needs information from Gail regarding Vendors & Crafters that she handled for Springfest. Chris, Juanita and Pres. DiGiacomo have completed theirs, with regard to the parade and tow path sponsors. This information is on file at the Chamber office in the Community House as reference for future use.
4. Oktoberfest A motion was made by Juanita Handy and seconded by Eleanor Weaver to hold the October Fest on October 5th and 6th, 2012. Motion carried. Various suggestions were made:
1. Road Rally — Fri. Night
2. Block Dance (will check with (Linda Lee to see if she is available and the cost) Margaret will ask the village if we could use the parking area between the Central Hotel and Ideal Hair.
3. Village Wide Garage Sales (Fri. and Sat. — Margaret will check with Village)
4. Chicken Barbeque Carmen will check with the Benefit Club to see if they would do the chicken. We would do the salt potatoes and Cole slaw.
5. J&M Amusements
6. Ethnic Food
7. Pie Sales
:Roy Thomson questioned if a crosswalk could be put on Route 5 from the bank to Little M. Discussion followed.
The meeting was adjourned at 7:40 p.m.
The next meeting will be Wednesday, September 12, 2012 at the American Legion at 6:30 p.m..
President Margaret DiGiacomo called the meeting to order at 6:35
Attendance: Eleanor Weaver, Judy Swartz, Nancy DeFaret, Gail Murray, Juanita Handy. MSC to accept June Minutes Juanita/Gail.
Review of Financial Report for June: Operating Account $315.54, Fundraiser $ 5,079.22, Banner Account $104.56, Scholarship Fund $200.00, Total Deposits Accounts $8,325.97. MSC Judy/Gail. A review of the Springfest balance sheet was presented by Margaret.
Review of Outstanding Bills: $1400.00 to Grandma’s Kitchen for the Springfest barbecue. $28.79 for office supplies (expandable folders). MSC Juanita/Judy. $100.00 to Carol Putman towards her electric bill for the east end village sign light. MSC Judy/ Gail
Website: A short report was given by Margaret.
Correspondence: Two thank you notes . One from Emily Chrisman thanking us for the $500.00 D.H. Jones Scholarship, the other from the St. Johnsville School band for a donation given to them for their participation in the Springfest parade. Also information from the Fulton/Montgomery County Chamber of Commerce for an upcoming Golf tournament.
Old Business: Juanita presented her report on the parade. Gail did not have her report with her on the crafters but will get it to Margaret. These reports will be kept on file for use in next years’ Springfest. Everything is set for the ice cream social on July 30. Two boxes of vanilla ice cream and one box of chocolate will be purchased at Stewarts. The peaches have been ordered from the Little M. They will also be donating water for this event. Chamber members are making brownies. A 50/50 raffle will also be held. Margaret read a report from Carmen telling us of the cost of the bus trip to Radio City Music Hall on Nov. 24. MSC to charge $110.00 per person was made by Judy/Eleanor. The profit would be $1,165.20 if all 55 seats are filled. Ads will be started to let the public know the date.
New Business: Bob Smith asked the Chamber if they would donate $1,500.00 to the last night in 2013. This would be for fireworks. The sign at the entrance of the marina was discussed, over the years it has faded and the lettering has started to peel. Kitty Hajzackski from Hallsville will be at the next meeting and will explain the benefits of a vinyl sign . Margaret will also ask Roy Thompson to attend since he came up with the original drawings on the previous sign. A new account called Special Events has been set up. (previously the clock fund) The money in this account will go to designated items or events. MSC Juanita/Judy. For the Oktoberfest some ideas were a block dance, a boat race on the canal, and a road rally. An amendment will be made to our by-laws. If a new member joins in June or thereafter, and fills out an application and returns it with his membership dues, he is paid thru to the next fiscal year. MSC Juanita/ Gail.
Meeting was adjourned at 7:35 PM MSC Gail/Nancy Next meeting Augusta, 2012 at 6:30 PM at the American Legion.
President Margaret DiGiacomo called the meeting to order at 6:40 PM. Attendance: John Lewandowski, Juanita Handy, Eleanor Weaver, Judy Swartz, Gail Murray, Carmen Licari, Nancy DeFaret. MSC to accept May Minutes Eleanor/John. Review of Financial Report for May. Operating Account $1 ,478.33, Fundraiser $5,169.22, Banner Account $104.56, Scholarship Fund $200.00, Sign Maintenance
$2,626.54, Total Deposit Accounts $9,578.65. MSC Judy/Juanita.
Review of Outstanding Bills: $64.00 for Post Office box. $103.62 to replace three street signs.$ 84.00 to The Courier-Standard for an ad. $ 95.00 for My shopper for an ad.
Website: No Report.
Correspondence: A Thank You note from the Reaney Library for the donation given to them for their recent fundraiser .$10,000.00 was raised.
Old Business: Springfest weekend was a success. (See Agenda for June for more info.) A list of things to do differently next year was started. A donation to the Methodist Church for $100.00 for the use of their property. MSC by John/Eleanor. Also a donation for the St. Johnsville High School band of $150.00, MSC Eleanor/John. It was decided after a discussion to give Gail Murray( Grandma’s Kitchen) $1400.00 for the chicken barbeque. She accepted this offer. See other Information handed out at meeting with regards to this matter MSC Carmen/John.
200 Pinwheels were given to children at the Memorial Day Parade. It was agreed that we should purchase at least 200 more next year.
New Business: We will be having an ice cream social on Monday July 30th at 6:30 PM. The band playing is Second Time Around. Margaret will contact Stewarts to get prices for the ice cream. We will be selling Peach and Brownie Sundaes. Members will be asked to bake brownies. Carmen is donating Bottle Water to be sold at this event. A 50/50 raffle will also take place. On July 20th a group of bikers will be coming through St. Johnsville we will provide refreshments. Juanita asked for $1000.00 towards next year’s Springfest parade. Some events for fundraisers discussed were a spaghetti supper or sub sale. Carmen explained about bus trips, It is easy money and little preparations is needed. He will check on a possible trip to New York City to see the Rockettes at Radio City Music Hall , the weekend after Thanksgiving. Bob Smith contacted Margaret to let the Chamber know that he is starting to plan for New Years Eve 2013, St. Johnsville will be hosting that event. He is looking for volunteers and would like for us to think about some activities. A MSC by John/Gail to pay Juanita $9.00 for postage for certificates mailed to participates in the Springfest parade. Also Margaret will check on the by-laws to see if a new member can receive a discount on dues if it is paid later in the year rather then during our yearly membership drive. Meeting was adjourned at 7:40 PM MSC Gail/Juanita
Next meeting July 11, at 6:30 PM at the American Legion
President Margaret DiGiacomo called the meeting to order at 6:40 PM. Attendance: Gail Murray, Karen Thomas, Laurie Britton, Juanita Handy, Judy Swartz, Eleanor Weaver, Chris Arduini, John Geesler. MSC Gail/Juanita to accept April Minutes. Review of Financial Report for March: Operating Account $ 714.35, Fundraiser account $4,436.57, Banner account $104.56, Scholarship Fund $1,200.00, Sign Maintenance Account $2,626.54, Total Deposit Accounts $ 9,082.02. MSC Gail/Judy Review of Outstanding Bills: Travelers Insurance $ 200.00,. This will cover chamber members as well as volunteers for any accidents that occur. MSC Laurie/Juanita. Website: Margaret read a report that was submitted by Ron Hezel. Correspondence: A letter stating that the Fulton and Montgomery county Chambers voted to merge but will have to wait till they get state approval. That could take up to three months.
Old Business: Springfest Info. It was decided we would lower the amount of dinners for the barbecue to 350. A 50/50 raffle will be held during the barbecue, and on Saturday afternoon at the historical tent. The drawing will be held after the parade at the monster truck site. The pony rides were canceled due to lack of insurance. A large poster listing all the events will be posted on the Methodist Church lawn. The Shopper (newspaper) contacted Margaret asking if he would contribute $ 100.00 for the Springfest ad, There was not enough businesses to sponsor it. MSC Juanita /John . The historical tent now has 11 people participating in it. The Monster truck will perform at 11 AM and 2:30 PM. John Geesler gave a report on the Towpath Run. He had a bill for T-shirts and Tank Tops for $1,057.50 and one for Trophies $ 488.90. MSC Gail/John. Everything is coming together for the run. Looks like there will be enough volunteers. Gail said that everything for the chicken barbecue was moving along as planned, and that she had the help that was needed. Laurie Britton said the Pageant is ready. 24 contestants have entered. There will be 7 winners, they will be in Saturday parade. An officer will arrest Laurie near the end of the pageant to benefit the Jail and Bail. A report was given by Chris and Juanita on the parade. There is approximate 40 vehicles, floats, and groups in it. It was suggested that maybe the chamber could do some extra fundraisers that would go directly toward providing funds for the parade next year.
New Business: Judy King Insurance Co. will not be having a Grand Opening right away but will notify us when they do. Three new signs for Sanders St. be purchased at a cost of $100.00 MSC Juanita/Eleanor. The Memorial Day Parade was discussed, John G. said he had a wagon and we could use it. It was suggested that we put an easel with a poster on it to promote the support of our businesses, school, library, and industries. We will also be giving out pinwheels along the parades route. The scholarship money for this year will be going out soon. $500.00 to each boy and girl athlete. And a $200.00 scholarship that is normally given by the Chamber.
Next Meeting: Tuesday, June 12, at Grandma’s Kitchen, 7 West Main St. 6:30 PM
President Margaret DiGiacomo called the meeting to order at 6:33 PM. Attendance: Gail Murray, Eleanor Weaver, John Geesler, Laurie Britton, Juanita Handy, Sandy Nellis Lane, Judy Swartz and John Lewandowski. MSC Juanita/Eleanor to accept March Minutes.
Review of Financial Report for March: Operating Account $858.38, Fundraiser $4,436.57, Banner Account $104.56, Scholarship Fund $1,200.00, Sign Maintenance
$2,626.54, Total Deposit Accounts $9,226.05. MSC Sandy/John G. The $1200.00 Scholarship money will be sent to the school next month. In the Fundraiser account $1,350.00 is from the Towpath Run sponsorships.
Review of outstanding bills: $35.00 to My Shopper, $809.03 to Mang Agency (Midstate Insurance policy).MSC John G./Eleanor.
Website: No Report
Correspondence : A proxy from the Montgomery and Fulton county Chambers to vote on their merger. A MSC to vote on the merger Judy/Juanita . All were in favor. A letter from the American Legion asking the Chamber if they would participate in the Memorial day Parade. It was decided that we would purchase 200 pinwheels to hand out during the parade. Cost to chamber would be $30.00. MSC Judy/Gail.
Old Business: The directories are out and being distributed. A MSC John G/Juanita to dissolve the Clock Fund and put the remaining balance into the Operating Fund. New Business: Margaret made a list of the events that will be taking place during Springfest along with the times and places. Advertising for the Springfest was discussed. Laurie Britton spoke on what Bug Country could offer for ads on their station. The Chamber decided to give $ 100.00 MSC Judy/John L. John from Enea’s said that they would donate $100.00. This would cover 10 spots. Additional sponsors will be asked. A 2” by 3” ad would appear in the Courier Standard for 2 weeks. $60.00 total. A MSC Gail/Juanita. Juanita will contact them.
Other Business: Laurie gave the applications for the Pageant. They will be at Grandmas’ Kitchen and the NBT Bank. Juanita gave an updated report on the parade. Out of town Chamber members may set up tables to advertise their businesses. John G. asked that a few members be available to help out with the registration and refreshments at the Towpath Run.
A MSC to adjourn Gail/ Eleanor.
The next meeting will be held on May 9th, 6:30 PM at Grandmas’ Kitchen, 7 West Main Street.
President Margaret DiGiacomo called the meeting to order at 6:32 PM,
Attendance: Gail Murray, Eleanor Weaver, Nancy DeFaeuts, Ron Hezel, John Geesler, Juanita Handy, Judy Swartz and Hank Brown. MSC Ron/John to accept February Minutes
Review of Financial Report for February: Operating Account $1,583.38, Fundraiser Account $3,981.57, Banner Account $104.56, Scholarship Fund $1200.00, Sign Maintenance $2,626.54, Total Deposit Accounts $9,496.05. A MSC Juanita/Ron,
Guest Speaker Hank Brown gave a short presentation on the new radio station in town. Some issues have been raised by the FCC and hopefully in a couple weeks they will be up and running. The name is WKAJ and the studio, office and transmitter will all be located in St. Johnsville, He asked the chamber for their help in circulating petitions to get this out to the people. He will let us know if this is needed for the FCC.
Review of Outstanding Bills: $800.00 to Montgomery County Printing for the printing of 1200 directories MSC Ron/Gail.
Website: A report was given by Ron Hezel.
Correspondence : The monthly newsletter from the Montgomery County Chamber of Commerce. A letter from the Fulton-Montgomery County Chamber with a request meet with our Chamber officers to get our suggestions and ideas on their merger.
Old Business: Bob Murray prepared a meal so we could sample his Barbecue Chicken. We also sampled the items that would go with the full dinner: Salt Potatoes. Baked Beans, Cole Slaw, Homemade Biscuits. and deserts; Cherry and Peach Cobbler. It was decided that we would go ahead with the Murray's and let them cater the Barbecue Chicken for the Springfest. MSC Judy/Ron, Gail, abstained. Chickens will be purchased from the Little M. It will cost us $1800.00 for catering. We will leave the prices the same as last year. $8.00 for dinners and $5.00 for half of chicken. We will make $3.50 on each meal. NBT will sell prepaid tickets to this event. Chris Arduini wrote a letter letting us know that the Monster Truck Event has been scheduled and they are waiting for our final approval . Also he contacted Carl from Big Top Tents. He will let us use a 20 by 40 tent. In return he is asking for a 1 year free membership to the Chamber and would like to advertise his business during Springfest. MSC Juanita/Judy to approve this. Juanita said letters have been sent to the Chamber members asking them to do a float highlighting their business. She discussed details of the parade. A list of events are as follows. On all 3-days there will be vendors, garage sales, blow up rides and pony rides. Thursday, May 10, there will be a bake sale at NBT starting at 9AM ,and a Beauty Pageant at 6PM. Friday, May 11, Jail & Bail, 50/50 Raffle, Soap Box Derby, Chicken Barbecue. Saturday, May 12, Historical Tent, Children's personal ID card by the police department. Face Painting, Parade 1 PM, Monster Truck Event, Tow Path Run.
New Business: The Kayak Expedition was explained by Margaret. The group will arrive here on Friday, and will stay overnight their main objective is to record the damage that was cause by Hurricane Irene. They will have an informal meeting at the community house that evening to answer questions from the public. There will be a large amount of media covering this event. The school has volunteered to plant flowers at the west and east sign sites. It will cost us $50.00 for supplies. MSC Gail/Juanita.
A MSC to adjourn Ron/John.
The next meeting will be held April 11, 6:30 PM at Grandmas' Kitchen, 7 west Main St. at 6:30 PM.
President Margaret DiGiacomo called the meeting to order 6:35 PM. Attendance; Gail Murray, Laurie Britton, John Geesler, Eleanor Weaver, Juanita Handy, Judy Swartz, Ron Hezel, Chris Ardrini. MSC Juanita/Gail to accept January Minutes. Review of Financial Reports for January: Operating Account: $1 ,52838, Fundraiser Account: $2,676.57, Banner Account: $100.56, Scholarship Fund: $1,200.00, Total Deposit Accounts $8,135.84. A MSC Ron/John.
Website: A report was given by Ron Hezel. MSC Gail/Juanita.
Correspondence: A letter from Mental Health of Johnstown asking for volunteers. A Montgomery County Chamber of Commerce newsletter. Margaret Reaney Memorial Library asking for a donation towards their Flapjacks and Fairytales Fundraiser. It was decided to give a donation of $ 100.00. MSC Gail/Judy. Hilltop Bed and Breakfast sent a brochure. Mang's Insurance and Midstate Insurance Company both sent a letter saying they would no longer be making phone calls to remind their customers that payment is due.
Old Business: Springfest Events: There will be a sidewalk Art Show, The Soap Box Derby will be on Friday, May 11, at 6 PM at the Industrial park. The Road Rally Scavenger Hunt is still in the planning stages. On Thursday, May 10, there will a Food Sale at NBT that will start at 9 AM. The proceeds from this will go into the Scholarship fund. The information on the Jail and Bail is available and can be given to any interested participates. The Towpath Run sponsors continue to come in. A 50/50 raffle is planned. Juanita reported on the directory it is almost completed and will go to the printer this coming week. Laurie Britton gave a presentation on the Beauty pageant. It was decided that the Chamber would sponsor this. It will be held on Thursday May 10, at 6 PM. A MSC Gail/John to give Laurie $200.00 for this event. A talent show was discussed and Margaret and Eleanor plan on going to the high school to visit the Enrichment Class to see if they would possibly chair this event. It was decided that if there was a Talent show it would not be on the same night as the Beauty Pageant. New Business: Chris Arduini brought up the idea of having a Monster Truck Event during Springfest. He knows a person that would do it for $ 600.00 . A discussion followed as where the event would be held, How we would get old cars to crush and how we could get money back from this event. Chris will do some more research and bring it to the March meeting. He has agreed to be the chairperson if this moves forward. A MSC to adjourn Ron/John.
The next meeting is March 14,at Grandmas’ Kitchen, 7 West main St. at 6:30 PM.
President Margaret DiGiacomo called the meeting to order at 6:35 pm. Attendance: Gail Murray, Judy Swartz, Eleanor Weaver, Juanita Handy, Tim Smith, Vinny Enea, John Geesler, Chris Ardrini, E. Sammons and several students from the St. Johnsville Enrichment Class. MSC by Tim/Vinny to accept the December Minutes.
Review of Financial Reports for December: Operating account, $ 1,753.38, Fund Raiser, $ 2616.57, Street Sign Project , $ 1,598.00, Banner Account, $ 104.56, Scholarship Fund, $ 1200.00, Sign Maintenance, $ 2,626.33. Total Deposits Accounts, $9,898.84. Breakdown available. A MSC Tim/Vinny.
Review and Payment of Outstanding Bills : $ 44.00 for a roll of stamps. MSC Gail/Judy.
Correspondence: A letter from the Montgomery County Chamber of Commerce requesting the dues for 2012. A discussion followed and it was decided that we would renew are membership. A check for $225.00 will be sent MSC John/Vinny.
Website: No Report
Old Business: Membership is 47 members. The street signs are in. They are going up now and will continue as long as the weather permits.
New Business: The budget for 10-1-11 thru 9-30-12 was presented by Margaret. MSC Judy/Vinny. Springfest John Geesler will once again be in charge of the Towpath Run. Sponsorship letters will be sent out before the next meeting. The historical tent already has several people that have offered to help. Margaret is calling J.M. Amusement to have them draw up another contract stating they will be in charge of clean-up and to add the correct dates. A MSC by Gail/Tim so Margaret can go ahead and sign the contract. E. Sammons asked if the Soap Box Derby be changed to either a Friday night or Sunday because of a prior commitment. The Benefit Club and Masonic Temple both have been asked if they would do the Chicken Barbecue. A chairperson is needed for this. A discussion on whether to have a Beauty Pageant or perhaps a Talent Show where we could highlight our local high school talent. The students who attended the meeting thought it was a good idea. They were going to see if the Enrichment Class could contribute in some way. Eleanor was going to check with the teachers to get their input. A Road Rally was explained by Juanita. Once again the students were going to see what kind of interest they could generate at the school. A parade was suggested and a search is on for a chairperson. Garage Sales Tables were also discussed. Motion to adjourn MSC Tim/Vinny.
FINANCIAL STATEMENT FOR JANUARY, 2012
The next meeting is February 8, at Grandmas' Kitchen, 7 West Main Street at 6:30 pm.
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