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CHAMBER MINUTES 2013

 

2013 Minutes & Agendas - Jan.03 | Feb.06 | Mar.07 | Apl.04 | May 02 | Jun.06 | Jul.11  | Aug.1 | Sep.25 | Oct.17

 

 

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Minutes of October 17, 2013

Meeting called to order @ 6:50 PM

Attendance: Robert Murray, Robert Quackenbush, Carmen Licari, Juanita Handy, and Karen Jones.

Review and Acceptance of previous month's minutes:

Correspondence:

1. Image Quilt Cinema & Film Studio would like to speak at a meeting. Juanita Handy will contact them and make arrangements for this event.

2. Gate-House Media, Inc. - notice of Chapter 11 Bankruptcy being filed in the court system.

Old Business:

1. Carmen queried whether the new account for the "grant writer" support for the Village of St Johnsville. Karen Jones is going to check on the status of this account.

New Business:

1. Robert Rules of Order was proposed by Juanita Handy for the forum of future meetings. Motion- Carmen Licari, Second - Bob Murray

2. Budget discussion was tabled at this time.

3. Membership: Approximately 20 applications have been collected at this time. Discussions as to "New Year stickers" or Decals for members' doors to replace membership plaques was discussed. Carmen Licari is to talk to Fred Lee as to this issue and get us prices for the proposed changes.

4. Grand Openings for new business - Dish gardens were to replace the flowers for these grand openings of new businesses - Bridge Street Bakery & Cafe and JJ Sporting Goods and a gift & jewelry store are all new to the Village. Motion: Bob Murray, Second by Carmen Licari

5. New membership forms are available - Carmen took 3 for the new businesses in town.

6. 2013 - St Johnsville is hosting the New Year's Eve this year - we are requesting that the businesses "spruce-up" their facades and decorate if possible. As in the past, Robert Smith is heading up this initiative.

7. Christmas Tree lighting: Date for the event is December 8th, 2013. Denise LaCoppola usually does the decoration of the tree, Hot Chocolate and Christmas Cookies will be served. Merchants will be asked to decorate a "Live wreath" - purchased from R. Quackenbush - these will be displayed at NBT bank and auctioned off following the Chili Supper - date to be determined. Wreaths will be delivered to merchants on November 18th and will be picked up by the Chamber on November 25th Wreath size is 20"-22" - a Chinese auction will also be undertaken - Advertising for the events will be posted in the "MY and by BUG COUNTRY. Motion for the above event was made by Karen Jones and second by Bob Murray

Chili Dinner will be held by the American Legion on December 6th, 2013. More information on this will be forthcoming.

Adjournment: 8:00 PM

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NO MINUTES RECORDED DURING ANNUAL DINNER

DINNER WAS HELD AT THE MASONIC TEMPLE 611 SEPTEMBER 25, 2013

NEW OFFICERS FOR 2014 - 15 ARE:

Juanita Handy - President

Gail Murray - Vice President

Karen Jones - Treasurer

Carolyn Williams - Secretary

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AGENDA FOR AUGUST 1, 2013

CALL TO ORDER:

ATTENDANCE:

REVIEW AND ACCEPTANCE OF JULY MINUTES:

REVIEW OF FINANCIAL REPORT FOR JULY: OPERATING ACCOUNT $ 2,275.22, FUND RAISER ACCOUNT $ 5321.27 BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $200.00, SIGN MAINTENANCE ACCOUNT $127.38, TOTAL ACCOUNTS $8,028.43.

REVIEW PAYMENTS OF OUTSTANDING BILLS: PAYMENT TO CAROL PUTMAN OF $100.00 FOR ELECTRICITY FOR WEST END SIGN AND $46.00 FOR STAMPS.

WEBSITE: JOYCE BERRY CONTINUES TO UPDATE WEBSITE WITH NEW PICTURES OF CHAMBER MEMBERS BUSINESSES.

CORRESPONDENCE: LETTER FROM ST. JOHNSVILLE SCHOOL REGARDING SCHOLARSHIP.

OLD BUSINESS: COMMITTEE TO NOMINATE NEW CHAMBER OFFICERS FOR NEXT YEAR. 3 MORE WASTE RECEPTACLES WERE PURCHASED AT A COST OF $1,720.48, ALSO PAPER PRODUCTS FOR NEXT YEAR'S CHICKEN BBQ. WERE PURCHASED A COST OF $106.79, OUR BUSINESS SIGN HAS 9 MORE OPENINGS, SHOULD WE LET NON-MEMBERS PURCHASE THEM @ $110.00 OR ONLY MEMBERS? WE COULD ADVERTISE ON OUR WEBSITE.

NEW BUSINESS: OUR ICE CREAM SOCIAL NETTED A PROFIT OF $150.00. THE MASONIC TEMPLE WILL DO A TURKEY DINNER FOR THE CHAMBER IN SEPTEMBER. THE COST WILL BE $13.00 FOR LESS THAN 30 PEOPLE, $12.00 FOR MORE THAN 30 PEOPLE. ANITA SMITH WILL BE OUR GUEST AS SHE WAS OUR GRAND MARSHALL FOR THE PARADE. WE HAVE TO DECIDE ON A DATE AND TIME. LOOKING AT THE CALENDAR I WOULD SUGGEST SEPTEMBER 25TH, OR 26TH WHICH IS A WEDNESDAY OR THURSDAY. CAN I HAVE A MOTION AS TO WHAT DATE. I WOULD LIKE TO ASK JOYCE BERRY TO DO A SHORT PRESENTATION ON OUR WEBSITE TO LET OUR MEMBERS KNOW HOW THE CHAMBER IS REPRESENTING AND PROMOTING US. LETTERS WILL GO OUT TO MEMBERS WITH REGARD TO THIS DINNER. ANYTHING ELSE TO DISCUSS?

ADJOURNMENT:

NEXT MEETING: OUR NEXT MEETING WILL BE AT THE MASONIC TEMPLE, BRIDGE STREET, IN SEPTEMBER.

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Minutes of July 11, 2013

Margaret DiGiacomo called the meeting to order at 6:40PM

Attendance: Judy Swartz, Juanita Handy MSC Juanita/Judy to accept June Minutes.

Review of Financial Report: Operating Account: $ 397.01, Fundraiser

$ 7,371.27, Banner Account $ 104.56, Scholarship Fund $ 200.00, Sign Maintenance $ 127.38, Total Deposit Accounts $8,200.22. MSC Judy/Juanita.

Review of Outstanding Bills: $ 69.48 to Juanita Handy for supplies for the

Springfest float, $ 100.00 to My Shopper for ad, $37.50 to the Courier Standard for ad, 100.00 to the Methodist Church, $ 65.00 to John Geesler for supplies for the Towpath Run, and $ 1,750.00 to the Sesquicentennial Committee for New Year Eve fireworks.

WEBSITE: Joyce Berry will contact the members by e-mail to see if they want to update their pictures.

Correspondence: NBT Bank Business Bonus Reward Card Application. A note from Anita Smith thanking us for the honor of being the Springfest Grand Marshall. A thank you note from (Marge Curtis) St. Johnsville Junior/Senior Band for our donation. Fulton Montgomery County Chamber Newsletter.

Old Business: We reviewed the Springfest Balance sheet. The total profit was $3,193.70. $525.00 over last year. We will purchase containers from American Wholesalers for next years barbecue. MSC Juanita/Judy. It was also noted that we would include this statement in our crafters/vendors registration packet. Any crafters/ vendors or non profit organization who will be occupying a space during Springfest must register with, phone number. This includes anyone who has permission from a business to be in front of that business. Also anyone who has rented a place and is charging crafters/vendors or non profit organizations must also register with. MSC Judy/Juanita. Several ideas were discussed for next year Springfest.

A Junk in the Trunk Sale, Old Time Photo Booth and Melvin the Magnificent Balloon Artist. Juanita will be contacting John Lewandowski to discuss the nominations of the new Chamber's officers. The dinner for this was discussed. If the Masonic Temple needs a certain number of people to attend this event and we are unable to meet that goal. We will go to a local restaurant ( possibly Rieppi's) and order off the menu. Juanita will be composing a letter to members explaining that she is running for President of the Chamber and asking members to come out and support her at the dinner. There was a MSC to purchase three more waste receptacles for Main Street at a cost of $1,720.48. Plans are in place for tomorrow 's Bike Event at the Marina. Our ice cream social (July 22, 2013 ) is set. We will sell sundaes at $3.00, a drink for a $1.00 and hotdogs for a $1.00. Volunteers are needed.

New Business: We have 9 available spaces for business signs at the Marina. Should we open this up so local businesses, who are not members of the Chamber, can purchase spaces? This is something we should think about. Margaret is looking into having someone do a grant on Main Street Beautification. The membership drive will have to be started soon. A MSC Juanita/Judy to give the American Legion a donation of $ 200.00 for all their help and support they have given us.

Adjournment: MSC Judy/Juanita to adjourn at 7:48 PM. Next meeting is August 1st, at the American Legion, west Main St. at 6:30 PM

 

AGENDA FOR JULY 12, 2013

CALL TO ORDER:

ATTENDANCE:

REVIEW AND ACCEPTANCE OF JUNE MINUTES:

REVIEW OF FINANCIAL REPORT FOR MAY: OPERATING ACCOUNT $397.01, FUND RAISER ACCOUNT $7,371.27 BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $200.00, SIGN MAINTENANCE ACCOUNT $127.38, TOTAL ACCOUNTS $8,200.22.

REVIEW PAYMENTS OF OUTSTANDING BILLS: $126.00 ADDITIONAL AMOUNT FOR T-SHIRTS, $64.00 FOR POST OFFICE BOX, $69.48 SUPPLIES FOR THE FLOAT WAS PAID TO JUANITA, $100.00 TO MY SHOPPER FOR AD, $37.50 TO THE COURIER STANDARD FOR AD, $150.00 TO SCHOOL BAND, $100.00 TO THE METHODIST CHURCH, $65.07 TO JOHN GEESLER FOR SUPPLIES FOR THE TOWPATH RUN, $1,750.00 TO THE SESQUICENTENNIAL COMMITTEE FOR FIREWORKS FOR NEW YEARS EVE CELEBRATION, $110.50 FOR SOAPBOX DERBY TROPHIES.

WEBSITE: JOYCE BERRY CONTINUES TO UPDATE WEBSITE WITH NEW PICTURES OF CHAMBER MEMBERS BUSINESSES.

CORRESPONDENCE: FULTON-MONTGOMERY COUNTY CHAMBER NEWSLETTER, LETTERS FROM ANITA SMITH, MARGE CURTIS.

OLD BUSINESS: COMMITTEE TO NOMINATE NEW CHAMBER OFFICERS FOR NEXT YEAR. REVIEW SPRINGFEST BALANCE SHEET. I WOULD AGAIN LIKE TO REQUEST MONEY FOR 3 MORE WASTE RECEPTACLES AT A COST OF $1,720.48, ALSO TO PURCHASE PAPER PRODUCTS NEEDED NEXT YEAR FOR THE CHICKEN BBQ, WE NEED 3 COMPARTMENT TAKE OUT CONTAINERS AND SMALL CONTAINERS, ALSO SOUFFLÉ CUPS. OUR BUSINESS SIGN HAS 9 MORE OPENINGS, SHOULD WE LET NON-MEMBERS PURCHASE THEM @ $110.00 OR ONLY MEMBERS? WE COULD ADVERTISE ON OUR WEBSITE. WE WILL BE SERVING ICE TEA & COOKIES TO THE BIKERS ON FRIDAY, JULY 12TH AT THE MARINA FROM 1PM. TO 4PM. ON JULY 22, WE WILL BE DOING THE ICE CREAM SOCIAL AT THE MARINA, TOM HEALEY & BAND WILL BE PLAYING FROM 6:30 PM TILL 8:30 PM, CARMEN IS DONATING THE ICE CREAM. I HAVE ITEMS TO MAKE SUNDAES, WE CAN ALSO SELL ICE TEA. WILL ANYONE BE ABLE TO HELP?

NEW BUSINESS: THE MASONIC TEMPLE WILL DO THE CHAMBER DINNER IN SEPTEMBER, WE HAVE TO DECIDE ON A DATE AND ALSO DO WE WANT A DINNER OF BUFFET. I WOULD LIKE TO MAKE A $100.00 DONATION TO THE AMERICAN LEGION FOR ALL THEY HAVE DONE FOR US, CAN I HAVE A MOTION TO THAT EFFECT. ANYTHING ELSE TO DISCUSS?

ADJOURNMENT: NEXT MEETING: OUR NEXT MEETING WILL BE AT THE AMERICAN LEGION, WEST MAIN STREET, AT 6:30 PM ON THURSDAY, AUGUST 15 TH.

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Minutes of June 6, 2013

Margaret DiGiacomo called the meeting to order at 6:35 PM.

Attendance: John Lewandowski, Gail Murray, Judy Swartz, Carmen Licari's. MSC John/Gail to accept May Minutes.

Review of Financial Report: Operating account $2,560.46, Fund Raiser $5,071.27, Banner Account $104.56, Scholarship Fund $400.00, Sign Maintenance $237.38, Total Deposits Accounts $8,373.67. MSC Judy/John

Review of Outstanding Bills: $767.01 to Big M of Dolgeville for chicken, butter, potatoes and watermelon, $952.00 to the Locker Room for the Towpath T-Shirts, $550.00 to Crofit's for Trophies for the Towpath Run, $110.00 to Say It With Signs for Trophies for the Soap Box Derby. $64.00 for the post office box, $300.00 to the Benefit Club for their services at the Springfest Barbecue.

Website: Joyce Berry has put a video of the Springfest Parade and the Memorial Day Parade on the website.

Correspondence: Fulton-Montgomery County Chamber newsletter. A letter from Mayor Bernie Barnes thanking us for the good job that we did on Springfest, And a special thanks to Margaret (our President) for all her time and dedication in making this such a success. A letter from the Margaret Reaney Library thanking us for the donation towards their yearly Flapjack and Fairytales event.

Old Business: MSC Judy/John to give $1,750.00 to the Last Night Committee for fireworks for the New Year's Celebration. Margaret is still gathering information from the Springfest for the report that must be submitted for the ($3,000.00 ) grant given to us from the Montgomery County Occupancy Tax.

New Business: The Chicken Barbecue was a success. We may want to think about raising the cost next year. All 300 tickets were sold and we had to turn away about 100 people. Next year we will sell presell tickets in several places. The Jail and Bail brought in $837.00. Donations were given by the following: Big M; 100 lbs. of potatoes, Parkside; packets of butter, Kentucky Fried Chicken; 33 lbs. of Cole slaw, 165 lbs. of charcoal donated by Lowe's and Wal-Mart. Price Chopper; 43 lbs. of beans, 25 dozen rolls and condiments. Hannaford; coffee. A MSC John/Judy that all tents from the Springfest must be taken down 3 days after the event. We also must have a list of what foods the vendors are selling. A swing sign is now available to use for future events. The village would like us to purchase 3 more waste receptacles, this was put on hold till the next meeting. We will commit to an Ice Cream Social at the Marina 6-8:30. Margaret will check with Denise LaCoppola to finalize a date. Carmen will get the Ice Cream. The bikers will be coming thru on July 12th. We will serve them refreshments. Volunteers are needed. We will be having a dinner in September to install our new officers. Masonic Temple has been asked to cater it. We are waiting to hear back from them. The members dinner is free but if anyone brings a guest they would have to pay for them.

Adjournment: MSC Judy/Gail to adjourn at 7:35 PM. Next meeting is July 11, at 6:30 PM, at the American Legion, West Main Street.

 

AGENDA FOR JUNE 6, 2013

CALL TO ORDER:

ATTENDANCE:

REVIEW AND ACCEPTANCE OF MAY MINUTES:

REVIEW OF FINANCIAL REPORT FOR MAY: OPERATING ACCOUNT $2,560.46, FUND RAISER ACCOUNT $5,071.27 BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $400.00, SIGN MAINTENANCE ACCOUNT $237.38, TOTAL ACCOUNTS $8,373.67.

REVIEW PAYMENTS OF OUTSTANDING BILLS: THE MONSTER TRUCK WAS ACTUALLY $600.00 NOT $500.00. BIG M OF DOLGEVILLE WAS PAID $767.01 FOR 100 LBS. OF POTATOES, 6 LBS. OF BUTTER, CHICKEN FOR BBQ AND $34.95 FOR WATERMELON FOR TOWPATH RUN. ALSO FOR TOWPATH RUN $952.00 FOR T-SHIRTS, $550.10 FOR TROPHIES. JOHN STILL NEEDS TO GIVE US HIS COST FOR SUPPLIES ABOUT 20 MORE T-SHIRTS WILL NEED TO BE ORDERED FOR THE VOLUNTEERS, COST YET TO BE DETERMINED. I AM STILL WAITING FOR SOME OUTSTANDING BILLS IN ORDER TO COMPLETE OUR FINAL REPORT ON THE SPRINGFEST, I HOPE TO HAVE IT DONE AT OUR NEXT MEETING.

WEBSITE: JOYCE BERRY PUT THE VIDEO OF SPRINGFEST & PARADE ON THE WEBSITE.

CORRESPONDENCE: FULTON-MONTGOMERY COUNTY CHAMBER NEWSLETTER, AND LETTER FROM MAYOR BARNES.

OLD BUSINESS: WE HAVE THE $1,750.00 FOR THE FIREWORKS FOR THE NEW YEARS CELEBRATION SO CAN I HAVE A MOTION TO GIVE THAT MONEY TO THAT LAST NIGHT COMMITTEE SINCE WE ALREADY COMMITTED TO THAT? I'M GETTING INFORMATION TOGETHER TO RECOUP THE $3,000.00 FROM MONTGOMERY COUNTY.

NEW BUSINESS: THE JAIL AND BAIL BROUGHT IN $837.00 WHICH CATHY RICE CONTRIBUTED $700.00. CHICKEN BBQ WAS A BIG SUCCESS, NEXT YEAR YOU MIGHT WANT TO RAISE THE DINNER TO $9.00 SINCE ALL OTHER CHICKEN BBQ DINNERS ARE AT LEAST THAT. ALL 300 TICKETS WERE SOLD AND WE HAD ABOUT 100 PEOPLE WE HAD TO TURN AWAY. WE WERE ABLE TO SELL 6 MORE TICKETS AFTER 7:30 PM SINCE WE HAD THAT LEFT BECAUSE ALL PRESALE TICKETS WERE NOT TURNED IN. PARKSIDE DONATED THE PACKETS OF BUTTER FOR THE ROLLS. OTHER DONATIONS 100 LBS. OF POTATOES (BIG M) 43 LBS. OF BEANS, 25 DOZEN ROLLS, CONDIMENTS (PRICE CHOPPER) , COFFEE (HANNAFORD) 33 LBS. OF COLE SLAW ( KENTUCKY FRIED CHICKEN) AND 165 LBS. OF CHARCOAL WERE DONATED (LOWES & WALMART).

I HAVE LOOKED AT THE PAPER PRODUCTS THAT WE HAVE LEFT FROM THE BBQ AND WE HAVE 100 OF THE 3 COMPARTMENT TAKE OUT CONTAINERS AND 125 OF THE SMALLER CONTAINERS THAT WE USED FOR THE CUPCAKES. PEOPLE WHO ATE IN WHICH WAS LESS THAN 20 WANTED THE TAKE OUT CONTAINERS SO THEY COULD TAKE HOME WHAT THEY HAD LEFTOVER. THE COST IS $19.95 PER CASE FOR THE 3 COMPARTMENT TAKEOUT'S IF WE BUY 3 CASES WHICH WOULD BE 600. THE SMALL TAKE OUTS WOULD BE 26.99 FOR A CASE OF 500. WE WILL ALSO NEED SOUFFLÉ CUPS IF WE HAVE COLE SLAW NEXT YEAR. I SUGGEST ALL TENTS BE TAKEN DOWN WITHIN 3 DAYS AFTER THE EVENT. THE VILLAGE WOULD LIKE TO HAVE 3 MORE WASTE RECEPTACLES AND THE COST WOULD BE $1,721.71. NG. DO WE WANT TO COMMIT TO DOING AN ICE CREAM SOCIAL AT THE MARINA THIS SUMMER & DO WE HAVE VOLUNTEERS TO HANDLE THIS? I WILL HAVE TO CHECK WITH DENISE LA COPPOLA WITH REGARD TO OPENINGS. THE BIKERS WILL BE COMING ON FRIDAY JULY 12 TH, WE USUALLY SERVE REFRESHMENTS. WE HAVE A CHAMBER DINNER THIS YEAR, DOES ANYONE HAS ANY SUGGESTIONS AS TO WHAT THEY MIGHT WANT ON THE MENU? I HAVE ASKED THE MASONIC TEMPLE IF THEY WOULD BE INTERESTED IN DOING THE DINNER & THEY WILL LET ME KNOW. IT WOULD BE IN SEPTEMBER THE MEMBERS DINNER IS FREE BUT IF THEY BRING THEIR SPOUSE OR A GUEST THEY WOULD HAVE TO PAY FOR THEM. ANYTHING ELSE TO DISCUSS?

ADJOURNMENT: NEXT MEETING: OUR NEXT MEETING WILL BE AT THE AMERICAN LEGION, WEST MAIN STREET, AT 6:30 PM ON THURSDAY, JULY 11 TH DUE TO THE FACT THAT THE 4 TH IS A HOLIDAY.

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Minutes of May 2, 2013

 

Margaret DiGiacomo called the meeting to order at 6:40 PM.

 

Attendance: Judy Swartz, Gail Murray, Juanita Handy, John Geesler. MSC Gail! Juanita to accept minutes.

 

Review of Financial Report: Operating Account $4,000.37, Fund Raiser $4,039.27, Banner Account $104.56, Scholarship Fund $200.00, Sign Maintenance $127.38, Total Accounts $8,511.58. MSC Judy/John.

Review of Outstanding Bills: $250.00 to Bug country for advertising Springfest. $800.00 to Montgomery County Print Shop for directories. $824.12 to Midstate Mutual Liability Insurance. $19.80 to Grandma Kitchen for Pennysaver Ad for vendors and crafters. Checks have been made out to American Fireworks ($2,000.00). Spike and the Boys Band ($500.00 ) and Monster truck ( $500.00) MSC Gail/Juanita. $100.00 to My Shopper for a page and a half Ad for Springfest. MSC Juanita/John.

 

Website: Joyce will be posting a picture of the new Springfest Banner along with the poster that shows the activities for this event. She will also be putting on the new Chambers Directory.

 

Correspondence: A letter from the St. Johnsville Central School asking us to send in our $200.00 towards our Scholarship for 2013. We were asked if we would be continuing this next year when the schools have merged. We have decided to address this in are January meeting.

 

Old Business: Reports were made on scheduled events for Springfest. Chicken Barbecue: We will have about 120 tickets to sell at the door.

Towpath Run: It looks like we will have enough volunteers. John suggested that we raise the cost next year so we can purchase better T-Shirts.

 

Crafters and Vendors: Gail reported that we have 15 registered. Angel Sheppard (a food vendor) will not be able to come because of a medical emergency. A MSC Juanita' Gail to refund her the $ 75.00.

 

Parade: Juanita asked for an additional $100.00 for the Monster truck. Rides will be given for $7.00. $40.00 to the village for printing up our Springfest Posters. An MSC Gail/John to approve both of these items. Letters of Appreciation will be given out at the end of parade to save postage. We will be selling Novelty Light Toys. Chris will be in charge of ordering, selling and paying for these. The parade committee would like a separate checking account next year.

 

New Business: Bassett Healthcare purchased a business plaque to be placed on the Marina sign. Kitty Hajewski said the cost of a plaque will now be $110.00 due to the rising cost of supplies. A MSC Judy/Gail to give the Last Night Committee $1,750.00 for Fireworks.

 

Adjournment: MSC Judy/Gail to adjourn at 7:45 PM. Next Meeting is June 6, at 6:30 PM at the American Legion, West Main Street.

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AGENDA FOR MAY 2, 2013

CALL TO ORDER:

ATTENDANCE:

REVIEW AND ACCEPTANCE OF APRIL MINUTES:

REVIEW OF FINANCIAL REPORT FOR MARCH: OPERATING ACCOUNTS 4,000.37, FUND RAISER ACCOUNT $ 4,039.27 BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $240.00, SIGN MAINTENANCE ACCOUNT $127.38, TOTAL ACCOUNTS $8,511.58.

REVIEW PAYMENTS OF OUTSTANDING BILLS: $250.00 TO BUG COUNTRY FOR ADVERTISING, $800.00 TO MONTGOMERY COUNTY PRINT SHOP FOR DIRECTORIES, $824.12 TO MIDSTATE MUTUAL LIABILITY INSURANCE, $200.00 to TRAVELERS MUTUAL INSURANCE FOR ADULT GROUP ACCIDENT INSURANCE $96.00 TO LEE PUBLICATION FOR SPRINGFEST BANNER, $19.80 TO GRANDMA'S KITCHEN PAID TO PENNYSAVER FOR VENDOR AND CRAFTERS AD, $21.95 TO AMERICAN WHOLESALERS FOR 200 TAKE OUT CONTAINERS, AMERICAN FIREWORKS ($2000.00) AND SPIKE & THE BOYS BAND ($500.00) AND THE MONSTER TRUCK ($500.00) WHICH WILL BE IN THE PARADE, ALL THREE WILL HAVE TO BE PAID THAT DAY, AND THIS WILL COME TO A TOTAL OF $3,000.00. CAN I HAVE A MOTION TO PAY FOR THOSE THREE EVENTS? DON FROM THE MY SHOPPER CALLED AND IS GOING TO HAVE A PAGE AND A HALF OF ADVERTISING FOR THE SPRINGFEST WOULD WE CONTRIBUTE $100.00? DOES SOMEONE WANT TO MAKE A MOTION TO PAY THIS AMOUNT?

WEBSITE: JOYCE BERRY CONTINUES TO UPDATE OUR WEBSITE PUTTING INFORMATION ON ABOUT SPRINGFEST.

CORRESPONDENCE: LETTER FROM ST. JOHNSVILLE CENTRAL SCHOOL WITH REGARD TO THE $200.00 SCHOLARSHIP WHICH IS DUE BY MAY 17th. WE ALREADY HAVE THE MONEY SO WE WILL BE SENDING THE CHECK.

OLD BUSINESS: REPORT ON TICKETS FOR CHICKEN BARBEQUE. REPORT ON PARADE. REPORT ON VENDORS AND CRAFTERS, REPORT ON THE TOWPATH RUN, AND REPORT ON CHICKEN BARBEQUE PREPARATIONS. AT THE MEMORIAL DAY PARADE WE WILL BE HANDING OUT THE 250 RED, WHITE & BLUE LAIS TO THE CHILDREN. CAN WE COMMIT TO FIRE WORKS FOR LAST NIGHT AT THIS TIME? ANY THING ELSE? JDC

NEW BUSINESS: FIREWORKS WILL TAKE PLACE AT 9:00 PM AT THE INDUSTRIAL PARK, I WAS UNABLE TO GET THE DEPENDENTS, BUT I WAS ABLE TO GET SPIKE THE BOYS BAND AND THEY WILL BE PLAYING AT THE AMERICAN LEGION FROM 4:30 PM TO 8:30 PM AT A COST OF $500.00. I SPOKE TO KITTY HAJEWSKI WITH REGARD TO THE BUSINESS PLAQUES FOR THE SIGN AT THE MARINA AND THE COST FOR ANYONE WANTING A BUSINESS PLAQUE WILL BE $110.00. ANYTHING ELSE TO DISCUSS? ADJOURNMENT:

NEXT MEETING: OUR NEXT MEETING WILL BE ON JUNE 6th AT THE AMERICAN LEGION, WEST MAIN STREET AT 6:30 PM.

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Minutes of April 4, 2013

Margaret DiGiacomo called the meeting to order at 6.33 PM.

Attendance: Laurie Jean Britton, Juanita Handy, Chris Arduini, Judy Swartz, John Geesler. MSC Juanita/Laurie to accept March Minutes.

Review of Financial Report: Operating Account $2,296.44, Fund Raiser

$6,729.27, Banner Account $104.56, Scholarship Fund $240.00, Sign Maintenance $127.38, Total Deposits Accounts $9,497.65. MSC Judy/John.

Review of Outstanding Bills: $50.00 to Oriental Traders for Memorial Day

Parade leis. A MSC Juanita/Chris $21.95 to American Wholesalers for Styrofoam containers, MSC John/Laurie. $96.00 to Lee Publication for Springfest banner.

Website: We have one new member; Twister Valley. Their info will be added to website.

Correspondence: Montgomery County SPCA asking for a donation. A card from Chris and Shelly Arduini thanking the Chamber for their donation towards the OESJ Skating Party. Fulton-Montgomery County Chamber of Commerce explaining a summer brochure exchange. We will participate in this event.

Old Business: Carmen has sent tickets out to members to sell. He has received few responses. We have enough bakers to make cupcakes for the barbecue. We should have a dollar amount on how much it will cost for Greg and Billy to cook the chicken and potatoes at are next meeting. Chris and Juanita gave a report on the parade. Plans are still being made on how to spent their $500.00. John reported on the Towpath Run. He stated it is important when getting volunteers for the run that a name and phone number  be taken. The Springfest Pageant was discussed by Laurie Britton . She will not be able to
attend the parade to supervise the winners, that was turned over to the parade committee. Steve Sammons will once again be in charge of the Soap Box Derby to be held on Sat. at 10 AM.

New Business: Laurie Britton talked to us about the Springfest advertising on Bug Country. A MSC Judy/Juanita to give $250.00 to Roser Communications for 10 ads to showcase the events. Laurie will also be contacting businesses. The Economic Development Planning and Tourism and County Industrial Development Agency has awarded us $3,000.00 towards Springfest. All advertisement for this event must include "This St. Johnsville Springfest is made possible with grant funds from the Montgomery County Occupancy Tax, approved by the Montgomery County Board of Supervisors." A MSC Judy/John for a firework display on Sat. night for $2000.00 to American Fireworks. Margaret will contact the dependents to see if they will play Sat. from 6:30 PM to 9:00 PM. We are also waiting to hear from the Adirondack Dog Sledder. A MSC Juanita/Judy to buy ($50.00) flowers for Parkside's 35th year in business. 50/50 raffle tickets are now on sale at NBT Bank.

Adjournment: A MSC Judy/John to adjourn at 8:00 PM

Next Meeting: May 2nd at the American Legion, west Main street at 6:30 PM.

 

AGENDA FOR APRIL 4, 2013

CALL TO ORDER:

ATTENDANCE:

REVIEW AND ACCEPTANCE OF FEBRUARY Minutes.

REVIEW OF FINANCIAL REPORT FOR MARCH: OPERATING ACCOUNT $2,296.44, FUND RAISER ACCOUNT $6,729.27, BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $240.00, SIGN MAINTENANCE ACCOUNT $127.38, TOTAL ACCOUNTS $9,497.65

REVIEW PAYMENTS OF OUTSTANDING BILLS: 250 LAIS FROM ORIENTAL TRADERS FOR MEMORIAL DAY PARADE GIVEAWAYS ARRIVED AND PAID $50.00 FOR THEM.

LAURIE BRITTON IS HERE FROM BUG COUNTRY TO SPEAK ON ADVERTISING.

WEBSITE: JOYCE BERRY CONTINUES TO UPDATE OUR WEBSITE ONE NEW MEMBER TWISTER VALLEY.

CORRESPONDENCE: LETTER FROM MONTGOMERY COUNTY SPCA WITH REGARD TO DOG WALK-A-THON ON 6/1/13. PICTURES & THANK YOU FROM ICE SKATING PARTY.

OLD BUSINESS: CHICKEN BARBEQUE WAS DECIDED ON 300 DINNERS, MENU CHICKEN, POTATOES, COLE SLAW, BAKED BEANS, ROLLS, MILK, COFFEE, CUPCAKES. CAN ANYONE HELP ME WITH PICK UP OF DONATED ITEMS AND ALSO HELP GREG WITH THE CHICKEN BARBEQUE? CARMEN HAS SENT TICKETS TO MEMBERS AND HAS RECEIVED SOME RESPONSE.

NEW BUSINESS: $3,000.00 HAS BEEN AWARDED TO US FROM THE ECONOMIC DEVELOPMENT, PLANNING& TOURISM & COUNTY INDUSTRIAL DEVELOPMENT AGENCY. ALL ADVERTISING HAS TO STATE THE FOLLOWING: THIS ST. JOHNSVILLE SPRINGFEST IS MADE POSSIBLE WITH GRANT FUNDS FROM THE MONTGOMERY COUNTY OCCUPANCY TAX APPROVED BY THE MONTGOMERY COUNTY BOARD OF SUPERVISORS. PARKSIDE WILL BE CELEBRATING 35 YEARS IN BUSINESS WE SHOULD CONGRATULATE WITH FLOWERS AND DECIDE HOW MUCH TO SPEND. TICKETS FOR 50/50 RAFFLE ARE ON SALE AT THE BANK. WILL PEOPLE CHECK WITH FAMILY MEMBERS/FRIENDS TO SEE IF THEY WOULD BAKE A PIE FOR THE PIE SALE? ANYTHING TO REPORT ON, SOAPBOX DERBY, TOWPATH RUN, PARADE, VENDORS & CRAFTERS? OTHER COMMENTS.

ADJOURNMENT:

NEXT MEETING: OUR NEXT MEETING WILL BE ON MAY 2nd

AT THE AMERICAN LEGION, WEST MAIN STREET AT 6:30 PM.

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Minutes of March 7, 2013

Margaret DiGiacomo called the meeting to order at 6:36 PM.

Attendance: Judy Swartz, Gail Murray, Juanita Handy, Chris Arduini, John Geesler, Rachel Brownell. MSC Juanita/John to accept March minutes.

Review of Financial Reports: Operating Account $3130.21, Fund Raiser $7,199.27, Banner Account $104.56) Scholarship Fund $240.00, Sign Maintenance $127.38, Total Deposits $10,801.42. MSC Gail/Judy.

Review of Outstanding Bills: A MSC John/Gail for a $190.00 donation to cover the remaining cost of an ice skating party that was held at Chris Arduini's rink.

Website: No report.

Correspondence: The Palatine Settlement Newsletter. A letter from the American Legion asking us to participated in the Memorial Day Parade.

We will be giving out red, white and blue LAIS at a cost of $50.00 for 250. A MSC to purchase from Oriental Traders; John/Juanita. A newsletter from the Fulton-Montgomery Chamber of Commerce. It was noted that we are the only Chamber that has joined. A thank you note from Barco Industry thanking us for our recent purchase of the trash receptacles.

Old Business: The concrete waste receptacles are here and the DPW will put them out by the end of March. It was decide that we would have John L. print up 300 tickets for the Springfest barbecue. Ticket prices will remain the same as last year $8.00 for dinners and $5.00 for halves. We are waiting on the results of the Montgomery County grant that Margaret applied for to provide funds for Springfest. Several ideas are pending while we wait for the dollar amount that we will receive. These are, a fireworks display, A DJ or band for a dance, balloon extravaganza, and having the Shriners. A new banner for Springfest was also discussed.

New Business: Rachel Brownell is representing a new organization in town (Coming Alongside) that provides relief for areas of disaster based upon the needs of the community. They would like to have a local talent show during Springfest in St. Johnsville. They would advertise for talent from Amsterdam to Utica . The funds raised from this would go towards the Hurricane victims. We have agreed to add this event to our Springfest advertising. The theme for this years parade will be "New Beginnings". Our Grand Marshall will be Anita Smith.

Adjournment: 7:49 PM. MSC Judy/Gail

Next Meeting: April 4, 2013 at the American legion 6:30 PM. jdnc

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MINUTES of February 6, 2013

 

President Margaret DiGiacomo called the meeting to order at 6:36 PM.

Attendance: Gail Murray, Roy Thomson, John Geesler, John Lewandowski, Chris Arduini , John Geesler, Juanita Handy, Judy Swartz. MSC John/Juanita to accept January Minutes

Review of Financials Report: Operating Account $1,445.80, Fundraiser

$ 8,359.27, Banner Account $104.56, Scholarship Fund $200.00, Sign Maintenance $127.38, total Deposit Accounts $10,237.01.

Review of Outstanding Bills: $45.00 for Stamps, $235.00 to Fulton Montgomery Chamber of Commerce for this years dues.

Website: No report.

Correspondence: A letter from Margaret Reaney Library asking for a donation for their annual FlapJack and Fairytale Fundraiser. A MSC Judy/Gail to give them $100.00.

Old Business: A MSC Carmen/John to purchase 3 concrete waste receptacles for Main Street from Barco Product at a cost of $1,543.18. We will decide at the next meeting on how many half chickens we need to purchase for the Springfest barbecue. Carmen has agreed to be in charge of distributing the tickets to the members. He will do the follow-up and collect the money. John L. will print the tickets for this event. Margaret will be sending letters out to Businesses asking for donations for Springfest on March 1st. Sponsorship Letters for the Towpath Run have already been mailed. Juanita has everything for the directory.

New Business: We will be sponsoring the Miss Springfest Pageant. A MSC John/Gail to give Laurie Britton $200.00. The Pie and Pasta sale will be held Thurs. May 9th. at the NBT Bank. $ 200.00 will go into the Scholarship Fund. Chris and Juanita will be meeting to plan for the parade. The Monster truck was discussed and Chris will look into having it in the parade. Laurie Britton will be here in April to discuss the advertising on Bug Country for Springfest.

Adjournment: 7:45 PM MSC Carmen/Gail,

Next Meeting: March 7, 2013 at the American Legion at 630 PM.

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MINUTES of January 3, 2013

 

President Margaret DiGiacomo called the meeting to order at 6:35 PM.

Attendance: Eleanor Weaver, Judy Swartz, Juanita Handy, Roy Thomson, Gail Murray, Carmen Licari. MSC Juanita/Gail to accept December minutes.

 

Review of Financials: Operating account $1,445.80, fund raiser $8,359.27, banner account $104.56, scholarship fund $200.00, sign maintenance $127.38. Total deposit accounts $10,237.01. MSC to accept Judy/Juanita.

 

Review of Outstanding Bills. $71.18 to ECONO Signs to replace two village

street signs. The village will reimburse us for half ($35.59 ). A bill from the Fulton/Mont­gomery County Chamber of Commerce for this years' dues. $235.00. A MSC Carmen! Juanita.

Website: Joyce Berry continues to update members to the site. This year we will add our brochure to the website.

 

Correspondence: Monthly newsletter from the Fulton/Montgomery County Chamber of Commerce.

New Business: We now have prices on the concrete waste receptacles. They have a 10 year warranty and our commercially made. Prices include shipping and handling. 1- $624.50, 2 -$1,082.28, 3- $1,524.40, 4- $2,047.60. Margaret suggested that we order 3. One for the north side of Main street and two for the south side. Carmen said he may be interested in purchasing one for in front of his store. Juanita said we should check and see if Amazon carries them. and if they do we may be able to get free shipping. Judy will check this out. Springfest will be May 9th -11th. The letters for the craft vendors and parade participates will go out in February. Greg Kalinowski has agreed to do the chicken for our barbecue. It was decided we would purchased the chickens from Little M. We will do the beans and see if the Benefit Club could do the potatoes. Margaret is going to see if we can get free coleslaw from Kentucky Fried Chicken. Carmen suggested that we have each member sell 10 tickets. He will be in charge of the tickets and distribution. We need to decide at the next meeting how many half chickens we will need. This will be the 25th year for the Towpath Run. We would like to advertise it as being a practice run for the Boilermaker. Carmen suggested a block dance for Saturday night with a band or D.J. The budget from 10-1-12 to 9-30-13 was presented and approved by Gail/Roy.

Adjournment: 7:40 PM MSC Gail/Roy

Next Meeting: February 7, 2013 at the American Legion at 6:30 PM

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MEETING AGENDA FOR JANUARY 3, 2013

 

CALL TO ORDER:

ATTENDANCE:

 

REVIEW AND ACCEPTANCE OF DECEMBER MINUTES:

REVIEW OF FINANCIAL REPORT FOR DECEMBER: OPERATING ACCOUNT $1,445.80, FUND RAISER ACCOUNT $8,359.27 BANNER ACCOUNT $104.56, SCHOLARSHIP FUND $200.00, SIGN MAINTENANCE ACCOUNT $127.38, TOTAL ACCOUNTS $10,237.01.

REVIEW PAYMENTS OF OUTSTANDING BILLS: $71.18 PAID TO ECONO SIGNS FOR 2 STREET SIGNS VILLAGE WILL BE REIMBURSING HALF IN THE AMOUNT OF $35.59. $235.00 INVOICE FROM FULTON MONTGOMERY REGIONAL CHAMBER OF COMMERCE, NEED A MOTION TO PAY DUES.

 

WEBSITE: JOYCE BERRY CONTINUES TO UPDATE OUR WEBSITE AS NEW MEMBERS APPLY.

 

CORRESPONDENCE: NEWSLINE FOR JANUARY, INFORMATION ON ANNUAL DINNER & BILL 

FROM FULTON/MONTGOMERY CHAMBER $235.00,

 

NEW BUSINESS: I HAVE PRICES ON THE CONCRETE WASTE RECEPTACLES FOR MAIN STREET. THE MORE WE ORDER THE CHEAPER THE SHIPPING AND HANDLING. THAT INFORMATION IS AS FOLLOWS: THESE PRICES INCLUDE SHIPPING & HANDLING FOR 1- $624.50, 2-$1,082.28, 3-$1524.40, 4-2,047.60. THESE RECEPTACLES HAVE A 10 YEAR WARRANTY, THEY ARE COMMERCIAL CONCRETE, 30 GALLON CAPACITY WITH RIGID PLASTIC LINER, HEAVY-DUTY, FADE RESISTANT LID, SECURITY CABLE FOR LID ATTACHMENT, BOTTOM DRAIN HOLES, ADJUSTABLE LEG LEVELERS FOR STABILITY. WE DO HAVE THE MONEY FOR THIS. MY SUGGESTION WOULD BE TO ORDER 3, 1 FOR THE NORTH SIDE OF MAIN STREET AND 2 FOR THE SOUTH SIDE. THE SPRINGFEST WILL BE ON MAY 9th to 11th WHICH IS THURSDAY, FRIDAY, AND SATURDAY.

 

I HAVE TALKED TO GREG KALINOWSKI WITH REGARD TO DOING THE CHICKEN FOR THE CHICKEN BARBEQUE AND HE FEELS THEY CAN WORK SOMETHING OUT. WE WOULD PURCHASE THE CHICKEN FROM THE LITTLE M AND WE SHOULD BE ABLE TO DO THE BAKED BEANS AND POTATOES OURSELVES. WE COULD DO THIS IN BIG ROASTERS. WE SHOULD DECIDE HOW MANY CHICKENS WE WANT SO I CAN CONTACT GREG FOR A PRICE. MY SUGGESTION WOULD BE 200-225 CHICKENS. THIS WILL BE THE 25th YEAR FOR THE TOWPATH RUN AND TO ENCOURAGE PEOPLE TO RUN WE MIGHT WANT TO SAY THIS COULD BE A PRACTICE RUN FOR THE BOILERMAKER WHICH IS HELD IN UTICA. CHRIS AND JUANITA WILL BE DOING THE PARADE AND WE WILL BE GIVING THEM $500.00 TO HELP WITH EXPENSES. ANY OTHER IDEAS? THE UPCOMING BILLS ARE AS FOLLOWS: INSURANCE DUE IN MAY $1,200.00, PARADE $500.00, POST OFFICE BOX $64.00, FULTON MONTGOMERY CHAMBER DUES $235.00, IF WE DECIDE TO GIVE BOB SMITH $1,500.00 FOR FIREWORKS FOR NEW YEAR'S EVE 2013, AND $100.00 TO THE LIBRARY FOR THEIR FUND RAISER THE TOTAL WOULD BE $3,600.00. IF WE DECIDE TO BUY THE 3 WASTE RECEPTACLES THIS WOULD LEAVE A BALANCE OF 4,610.56 BETWEEN THE OPERATING AND FUND RAISER ACCOUNT AFTER ALL THE ABOVE ITEMS.

 

OLD BUSINESS: NONE

 

ADJOURNMENT:


NEXT MEETING: OUR NEXT MEETING WILL BE ON FEBRUARY 7th, AT THE AMERICAN LEGION, WEST MAIN STREET AT 6:30 PM.

12.10.13

 

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