TOWN BOARD MEETING - December 13, 2012

A regular meeting of the Town of St. Johnsville was held on December 13, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Dominick Stagliano, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk jds

Absent: Jeffrey Doxtater, Hwy. Sup.

Public: James Castrucci, DCO/LUEO, Ronald Hezel & Bruce Dye, Town Justice

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Minutes – Motion by Handy, seconded by Farber to accept the minutes of October 17^th, October 25^th * November 8, 2012; passed 5-0. (Res. #12-114)

Departmental Reports – Motion by Millington, seconded by Brownell to accept the Town Clerk’s, Justice, Dog Control Officer & Code Enforcement Officer’s monthly reports; passed 5-0. (Res. #12-115) Justice Dye presented his books and records to the town board for their review. Motion by Farber, seconded by Millington that the Town Board has reviewed all books and records of the Justice Court and they are found to be in order and balanced; passed 5-0. (Res. #12-116)

New Business

CDPHP Renewal – Motion by Farber, seconded by Handy to accept the proposed contract rates for 2013 as proposed for Medical Plan EPO ED5S13, with Individual $443.63, Employee +1 $887.28 & Family $1,175.63; passed 5-0. (Res. #12-117)

Code Enforcement Officer Policy – Motion by Handy, seconded by Farber to accept the new building permit application as presented by Councilman Farber; passed 5-0. (Res. #12-118) On the agenda for next month will be the Codes Fee Schedule and Codes Policy.

Other – none

Audit – Motion by Handy, seconded by Brownell to accept the audit of vouchers #12-288 through #12-317B and authorize the Supervisor to pay; passed 5-0. (Res. #12-119)

Adjournment – Motion by Farber, seconded by Millington; passed 5-0. (Res. #12-120) Meeting adjourned 7:44 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING - November 8, 2012

A regular meeting of the Town of St. Johnsville was held on November 8, 2012, at 6:45 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Dominick Stagliano, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: none

Public: James Castrucci, DCO/LUEO, Ronald Hezel

***6:45 p.m. Public Hearing on the 2013 Preliminary Budget; no one from the public spoke. Public hearing closed 7:00 p.m.

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Minutes – Motion by Farber, seconded by Brownell to accept the minutes of October 11, 2012; passed 5-0. (Res. #12-108)

Departmental Reports – Motion by Handy, seconded by Millington to accept the Town Clerk’s, Justice’s, Code Enforcement Officer’s, & Dog Control Officer’s monthly reports; passed 5-0. (Res. #12-109)

Correspondence – Time Warner restructuring letter distributed to all board members.

Old Business – none

New Business

2013 Preliminary Budget – Motion by Farber, seconded by Brownell to accept with amendments previously made; passed 5-0. (Res. #12-110)

Budget Transfers – Motion by Handy, seconded by Millington to (+) DB 5130.1 $5,100.00 and (-) DB 5110.1 $5,100.00; passed 5-0. (Res. #12-110)

Code Enforcement Policy & Procedures – Councilman Farber presented a draft copy to all board members for their review and will be on agenda for December. James Castrucci, CEO said all building permits are kept in the cabinet in the meeting room and that copies of all permits are given to the Assessor.

Other – Councilwoman Handy questioned when the last audit was done. Supervisor Stagliano said it was approximately 5 years ago, and that performance audit was done last. He also stated that the Annual Update Document filed with the State Comptroller’s Office serves as a constant check.

Justice Records – the board is requesting that Judge Dye attend the December meeting and explain his record keeping since the board is required to audit his books.

Audit – Motion by Farber, seconded by Millington to accept voucher #12-268 through #12-288 and authorize the Supervisor to pay; passed 5-0. (Res. #12-112)

Adjournment – Motion by Handy, seconded by Brownell; passed 5-0. (Res. #12-113) Meeting adjourned 7:35 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN SPECIAL BOARD MEETING - October 25, 2012

A special meeting of the Town of St. Johnsville was held on October 25, 2012, at 6:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Dominick Stagliano, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: none

Public: Ronald Hezel

Meeting called to order 6:00 p.m.

Purpose of this meeting is to review the 2013 Tentative Budget and make any changes then accept as the Preliminary Budget for a public hearing.

Amendments as follows:

Motion by Handy, seconded by Farber to increase A 1110.1 to $5,750.00 as requested by department; passed 5-0 (Res. #12-104)

Councilwoman Handy proposed a $500.00 increase to A1410.1, stating that $2,500 is too huge, no second received. Motion by Farber, seconded by Stagliano to increase A1410.1 by $1,500 to $15,500.00; passed 5-0. (Res. #12-105)

A discussion to reduce the Code Enforcement Officer’s salary resulted in no change.

Discussion took place regarding a revaluation. Councilwoman Handy stated that she feels a revaluation needs to be done and would like a line item in the 2013 budget to set aside money for that purpose. Councilman Farber stated that it is costly to maintain a 100% assessment and does not want to override the 2% tax cap. He also stated that he would vote against setting money aside at this time; stating that people who feel they are not equitably assessed can go through the grievance process. Councilman Millington agreed and would not vote to override the tax cap. Councilman Brownell stated that he does see both sides to this issue, but would vote not to raise taxes to accomplish a revaluation. Supervisor Stagliano stated that data collection and property cards should continue to be updated, more facts obtained and then the issue can be addressed at a later date. Councilwoman Handy said that assessments are not equitable and that people who are receiving a break will continue to and those that are over assessed continue to pay more. No motions were made regarding this issue.

Code Enforcement – Motion by Handy, seconded by Stagliano to send the CEO/DCO a letter, with Supervisor Stagliano to sign, that all permits and dog control files need to be filed in the town offices, both past and present records, with this being accomplished no later than November 8, 2012; passed 5-0. (Res. #12-106)

Preliminary Budget – Motion by Farber, seconded by Millington to adopt the 2013 Tentative Budget with amendments as the 2013 Preliminary Budget; passed 5-0. (Res. #12-106A)

Adjournment – Motion by Farber, seconded by Millington; passed 5-0. (Res. #12-107) Meeting adjourned 7:05 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN SPECIAL BOARD MINITES - October 17, 2012

A special budget meeting of the Town of St. Johnsville was held on October 17, 2012, at 6:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: Ronald Hezel & Wayne Handy

Meeting called to order 6:00 p.m.

Discussion took place on the 2013 Tentative Budget as presented by Supervisor Stagliano with Department Heads.

Highway Department – Jeffrey Doxtater reviewed his budget requests with the town board. Supervisor Stagliano agreed on the wage increase and praised his work, but did decrease the contractual because the computer, etc. was purchased in 2012 and those expenses would not be recurring next year. CHIPS money will be rolled over ($20,095.94), and discussion on a new truck purchase to replace the F550 for 2014.

Assessment – LeighAnne Loucks reviewed her budget requests with the town board. Supervisor Stagliano said part of the reason he reduced her requests was because of the $20,000 in a capital project. LeighAnne said data collection forms are being returned however, she has a concern that if data collection is done in the town outside the village and the current CEO does not give copies of building permits to her, that we will be back to square one. She needs to be given copies of all building permits for both the Town and Village to update data collections cards. It was agreed to have Councilman Farber work on a CEO Policy and Procedure Manual. Councilwoman Handy stated that we need to have a revaluation and that if raising taxes is how it can be accomplished then that’s what needs to be done. She stated that she wants a line item in the budget to fund a revaluation for the town, even if it means overriding the 2% tax cap. Discussion took place regarding her request with Councilman Farber stating that we do not know what the future will bring and wants to hold off on a revaluation, hoping that the state will again offer partial reimbursement for each parcel. Supervisor Stagliano said a revaluation is not sustainable. The Town of Minden has done three since 1998 to keep 100% and will not vote to override the tax cap. Councilman Brownell & Millington agreed to not override the tax cap.

It was agreed to hold another budget meeting on Thursday, October 25th at 6:00 p.m. at which time amendments can be made and then it will be accepted as the Preliminary Budget.

Adjournment – Motion by Millington, seconded by Farber; passed 5-0. (Res. #12-103) Meeting adjourned 7:44 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MINUTES - October 11, 2012

A regular meeting of the Town of St. Johnsville was held on October 11, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: James Castrucci, DCO/LUEO, Ronald Hezel

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Minutes – Motion by Handy, seconded by :Millington to accept the minutes of September 13, 2012; passed 5-0. (Res. #12-096)

Departmental Reports – Motion by Farber, seconded by Brownell to accept the monthly reports from the Town Clerk, Justice, Code Enforcement Officer & Dog Control Officer; passed 5-0. (Res. #12-097)

Old Business

Councilwoman Handy questioned how the updating of the property cards is progressing. Supervisor Stagliano said that the board would have the opportunity to discuss this with the Assessor during the budget workshops.
Crum Creek Road – Councilwoman Handy stated that a lot of work has been done on Crum Creek Road, however, additional work still needs to be done and certain issues cannot wait until summer. Councilman Brownell stated that the culvert at the intersection with Shuster Road needs material under the culvert to bring it up, that it is a real problem in the winter.

New Business

Highway Truck – a budget request from the Highway Superintendent will be discussed at the budget workshop which Supervisor Stagliano set for October 17^th at 6:00 p.m. with department heads.
2012 Tentative Budget – Supervisor Stagliano reviewed the tentative budget with board members stating that the proposed budget does stay within the 2% cap. Motion by Farber, seconded by Millington to set a budget workshop/meeting for October 17^th at 6:00 p.m. when the board will have the opportunity to discuss budget requests with department heads; passed 5-0. (Res. #12-098)
Montgomery County Contract (Snow & Ice/Brush & Weeds) – Motion by Farber, seconded by Handy to accept the contracts for 2013 & 2014 at $69,562.50 for Snow & Ice and $4,637.50 for Brush & Weeds for each year; passed 5-0. (Res. #12-099)
Budget Transfers – Motion by Farber, seconded by Handy to transfer $500.00 from DB 1910.4 to DB 5140.4; passed 5-0. (Res. #12-100)

Audit – Motion by Farber, seconded by Brownell to accept Voucher #12-242 through #12-267 and authorize the Supervisor to pay; passed 5-0. (Res. #12-101)

Adjournment – Motion by Millington, seconded by Brownell; passed 5-0. (Res. #12-102) Meeting adjourned 7:50 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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Town Board Minutes - Sept. 13, 2012

A regular meeting of the Town of St. Johnsville was held on September 13, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Dominick Stagliano, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent; Norman Mastromoro, Attorney for the Town

Absent: none

Public: James Castrucci, DCO/LUEO, Village Mayor Bernard Barnes, Dyan Thomas, Mr. & Mrs. Dan Oldick, Robert Madsen, James Saracino, & Ronald Hezel

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – Robert Madsen addressed the board on behalf of an ongoing codes issue between the Code Officer and the Amish community. He feels they are being targeted as a group by the Codes Officer while performing work within the Town and Village. Mr. Madsen stated that they are being harassed about Worker’s Compensation Insurance, rough lumber, under age workers, etc., with stop work orders being issued for their work. Dyan Thomas and James Saracino stated that the Amish are good neighbors always willing to lend a helping hand, however, because of this issue now are talking about moving out of the community. They feel that this would be a huge burden to the taxpayers and feel something has to be done to clarify the situation.

Minutes – Motion by Farber, seconded by Handy to accept the minutes of August 9, 2012; passed 5-0. (Res. #12-090)

Departmental Reports – Motion by Handy, seconded by Millington to accept the Town Clerk’s, Justice, CEO & DCO monthly reports; passed 5-0. (Res. #12-091)

Old Business – none

New Business

Bond Renewal – Motion by Farber, seconded by Millington to renew the bond for $100,000 for the Road Program; passed 5-0. (Res. #12-092)

B. Fall Clean-Up – Motion by Farber, seconded by Handy to hold a Fall Clean-Up on October 19th & 20th, (Friday 7:00 a.m.-3:30 p.m. & Saturday 7:00 a.m.-12:00 p.m.), with no appliances, tires or hazardous materials accepted; passed 5-0. (Res. #12-093)

C. Codes Issues – Supervisor Stagliano and Attorney Mastromoro clarified for everyone in attendance that special exemptions for worker’s compensation insurance do exist with the following criteria: (1,2,3 or 4 family owner occupied family home can qualify for an exemption from worker’s compensation if they meet one of the following: (1) performing work yourself (2) not paying or compensating workers (3) homeowners policy in effect that covers building where work is being performed and hiring less than 40 hrs. per week for all individuals. Attorney Mastromoro said form CE200 must be completed if not on a 1,2,3 or 4 family residence. Supervisor Stagliano stated that a one person contractor or a partnership with no employees is not required to have Worker’s Compensation. Regarding rough-cut lumber, Section 24 of the NYS Building Codes stated that structural members must be certified for homes, and that agricultural buildings are exempt. He also stated that it is not the job of the Codes Officer to police whether Worker’s Compensation Laws are being adhered to as long as he has the proper form on file stating an exemption applies.

Audit – Motion by Farber, seconded by Brownell to accept the audit and authorize the Supervisor to pay voucher #12-217 through #12-239 with the exception of the rabies call for James Castrucci, DCO which was actually in Fulton County jurisdiction; passed 5-0. (Res. #12-094) Supervisor Stagliano directed the Clerk to return the rabies call authorization to Montgomery County Public Health.

Adjournment – Motion by Handy, seconded by Farber; passed 5-0. (Res. #12-095) Meeting adjourned 7:49 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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Town Board Minutes - Aug. 09, 2012

A regular meeting of the Town of St. Johnsville was held on August 9, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: James Castrucci, DCO/LUEO, Ronald Hezel

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Minutes – Motion by Handy, seconded by Brownell to accept the minutes of July 12, 2012; passed 5-0. (Res.#12-084)

Departmental Reports – Motion by Farber, seconded by Millington to accept the Town Clerk, Justice, Code Enforcement, Dog Control Officer’s monthly reports; passed 5-0. (Res. #12-085)

Correspondence – Supervisor Stagliano provided a brief description of the redistricting through the County with 9 districts and Town Supervisors would no longer vote or be paid by the County.

Committee Reports – none

Old Business – none

New Business

Budget Transfers – Hwy. Superintendent Jeffrey Doxtater stated that he needs a budget transfer to cover his printer and telephone expense through the remainder of 2012. Motion by Farber, seconded by Millington (+) A 5010.4 (+) $350.00 & (-) A 1990.4 (+) $350.00; passed 5-0. (Res. #12-086) Motion by Handy, seconded by Brownell (+) DB 5140.4 (+) $100.00 & (-) DB 5142.4 (-) $100.00; passed 5-0. (Res. #12-087) Jeffrey also stated the in November the warranty on the F550 will expire. He stated that Thumb Road came in approximately $3,000 under bid; as well as Hanson did include the bridge and will be billing Montgomery County for that section.
Assessor – Councilwoman Handy stated that the letter that was sent out to property owners with a “home inventory” questionnaire should not have been sent to business owners, she stated that a “business inventory” should have been sent.

Audit – (Voucher #12-196 through #12-216) Motion by Farber, seconded by Handy; passed 5-0. (Res. #12-088)

Adjournment – Motion by Brownell, seconded by Farber; passed 5-0. (Res. #12-089) Meeting adjourned 7:54 p.m.

Submitted by: Lynn M. Stever Town Clerk

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Town Board Minutes - July 12, 2012

A regular meeting of the Town of St. Johnsville was held on July 12, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: James Castrucci, DCO/LUEO & Ronald Hezel

**6:45 p.m. Bid Opening for Thumb Road Paving. Two bids were received, one from Hanson Aggregates for $53,076.00 and Hart’s Paving for $66,000.00. Both bids were reviewed by Norman Mastromoro, Attorney for the Town.

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Minutes – Motion by Farber, seconded by Millington to accept the minutes of June 14, 2012; passed 5-0. (Res. #12-076)

Departmental Reports – Motion by Handy, seconded by Farber to accept the monthly reports from the Town Clerk, Justice, Code Enforcement Officer & Dog Control Officer; passed 5-0. (Res. #12-077)

Old Business – none

New Business

Thumb Road Paving Bids – both bids were reviewed by Attorney Mastromoro. Motion by Farber, seconded by Handy to accept the bids from Hanson Aggregates for $53,076.00 and Hart’s Paving for $66,000.00; passed 5-0. (Res. #12-078) Discussion followed. A motion to amend the budget was made by Farber, seconded by Millington to increase DB 3501 by $6,076.00 and increase DB 5112.2 by $6,076.00; passed 5-0. (Res. #12-079) Motion by Handy, seconded by Millington to accept the bid from Hanson Aggregates for paving of Thumb Road at a cost not to exceed $53,076.00; passed 5-0. (Res. #12-080)
Local Law No. 2 of 1999 (Property Maintenance) – the board asked the Code Enforcement Officer to review the law and make changes and present to the board for their review.

Audit – Motion by Handy, seconded by Brownell to enter into audit; passed 5-0. (Res. #12-081) Motion by Farber, seconded by Handy to accept the audit and authorize the Supervisor to pay vouchers #12-171 through #12-195; passed 5-0. (Res. #12-082)

Adjournment – Motion by Millington, seconded by Brownell; passed 5-0. (Res. #12-083) Meeting adjourned 7:22 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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Town Board Minutes - June 14, 2012

A regular meeting of the Town of St. Johnsville was held on June 14, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: Ronald Hezel, James Castrucci, DCO/LUEO, Robert Smith

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – Robert Smith addressed the board regarding the Arts Factory, updating their progress and upcoming events. Lia Marrero addressed the board with an update on Hydrofracking.

Minutes – Motion by Farber, seconded by Millington to accept the minutes of May 10, 2012; passed 5-0. (Res. #12-068)

Departmental Reports – Motion by Handy, seconded by Brownell to accept the monthly reports from the Town Clerk, Justice, Dog Control Officer, Code Enforcement Officer and Historian; passed 5-0. (Res. #12-069) Jeffrey Doxtater, Highway Superintendent reported to the board that he has applied for the CHIPS money from the paving of Upper Mill Road done in 2011 that had never been applied for, and the Town of St. Johnsville will be receiving a check for $35,136.67, to be issued this week. He reported that he has learned a lot at the recently attended highway schooling, and is requesting a budget transfer be made to A 5010.4 because this account will be exceeding the $800.00 originally budgeted for 2012 because of the schooling costs and cell phone charges that the board approved. He also indicated that he would like to pave Thumb Road this year.

Old Business

Code Enforcement – James Castrucci, CEO reported that he finished today the first course of Building Codes & Fire Codes, and that Tom Romanowski will be available to oversee any questions he has during his certification process.
Crum Creek Road – Jeffrey Doxtater, Hwy. Superintendent stated that nothing has been done by the County on Crum Creek Road, and that work is scheduled for 2014. Councilman Brownell stated that a tree remains in the creek bed and that the County has been notified, however nothing has been done by the County. He feels it is a real safety concern. Supervisor Stagliano said he will take pictures and take them to the County DPW.
Assessor – LeighAnne Loucks, Sole Appointed Assessor has drafted a letter that will be sent to Village residents explaining the data collection she will be conducting this Summer & Fall. The board approved the letter after revising and approved mailings.

New Business

Highway Department Employee - Jeffrey Doxtater, Hwy. Superintendent reported to the board that he has hired a new employee, Ryan Dygert. This employee will start at the same rate of pay for the Highway employees, with the stipulation that he obtain a CDL permit and obtain his Class B license within a one year period.
Budget Amendment – Motion by Handy, seconded by Farber to amend the budget A 1990.4 (-) $650.00 and A 5010.4 (+) $650.00; passed 5-0. (Res. #12-070).
Highway Agreement - a proposed Highway Agreement was presented to the board, with Thumb Road indicated as a capital project for 2012. Supervisor Stagliano reported that the $35,136.67 will be returned to the budget and eventually replenish the fund balance. After a lengthy discussion, a motion was made by Handy, seconded by Farber to amend the budget DB 3501 by (+) $47,000.00, and DB 5112.2 by (+) $47,000.00; passed 5-0. Res. #12-071). A motion by Farber, seconded by Millington to sign the amended Highway Agreement with DB 5110.4 $37,000.00 and DB 5112.2 $47,000.00; passed 5-0. (Res. #12-072). Motion by Millington, seconded by Farber to authorize the Highway Superintendent to advertise for bids for the paving of Thumb Road, from the east side of the bridge and east to the intersection of Kringsbush Road with Type 6F 9 Top, returnable July 11, 2012, at 12:00 p.m., with bid opening on July 12, 2012, at 6:45 p.m.; passed 5-0. (Res. #12-073).
Code Enforcement – James Castrucci reported that both the Suits & Bell properties have been sold a County auction and have new owners. Both properties are in the process of clean-up and repairs are being made to the Bell property.

Audit – Motion by Farber, seconded by Millington to accept and authorize the Supervisor to pay vouchers #12-132 through #12-169; passed. 5-0. (Res. #074). Clerk and Supervisor are to research voucher #12-169 (County Waste 2009 Invoice) to validate that payment was never made prior to issuing payment)

Adjournment – Motion by Handy, seconded by Millington; passed 5-0. (Res. #12-075) Meeting adjourned 8:40 p.m.

Submitted by:

Lynn M. Stever - Town Clerk

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Town Board Minutes - May 10, 2012

A regular meeting of the Town of St. Johnsville was held on May 10, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: Ronald Hezel & James Castrucci, DCO/LUEO

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Minutes – Motion by Millington, seconded by Brownell to accept the minutes of April 12, 2012; passed 5-0. (Res. #12-062)

Departmental Reports – Motion by Handy, seconded by Farber to accept the Town Clerk, Justice, Code Enforcement Officer & Dog Control Officer’s monthly reports; passed 5-0. (Res. #12-063)

Correspondence – letter from Gehring Tricot (Helmont Mills) indicating positive changes for their plant in St. Johnsville.

Old Business – none

New Business

Ayres Memorial Animal Shelter Contract – Motion to approve contract for $4,500 by Farber, seconded by Stagliano; passed 5-0. (Res. #12-064)
EAP Contract – Motion to approve contract for $150 by Handy, seconded by Millington; passed 5-0. (Res. #12-065)
Highway Agreement – discussion took place with Supervisor Stagliano stating that a signed Highway Agreement must be in place before any expenditures can be used from the General Repairs or Capital Improvement accounts. Jeff Doxtater, Hwy. Superintendent stated that he would like to pave Thumb Road this year and that he will have an agreement for the town board for next month’s meeting.
Revaluation – LeighAnne Loucks, Assessor addressed the board stating that she feels it would be a better choice to do data collection this year (she would do the Village and the Town portion would need to contracted out), allowing data entry to be completed during the Fall and Winter months, which would then drop the cost of revaluation dramatically.
Western Montgomery County Local Waterfront Revitalization – Supervisor Stagliano stated that joint Town and Village meetings are being held and encouraged the board members to get involved.
2011 Annual Update Document – was presented to the board for their review.

Audit – Motion by Farber, seconded by Millington to authorize payment of vouchers #12-102 through #12-131; passed 5-0. (Res. #12-066)

Adjournment – Motion by Millington, seconded by Farber; passed 5-0. (Res. #12-067) Meeting adjourned 8:09 p.m.

Submitted by:

Lynn M. Stever - Town Clerk

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TOWN BOARD MINUTES - April 05 2012

A special meeting of the Town of St. Johnsville was held on April 5, 2012, at 11:00 a.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Susan Handy, Councilwoman; William Farber, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk; Norman Mastromoro, Attorney for the Town

Absent: Dominick Stagliano, Supervisor; Gordon Brownell, Councilman

Public: Robert Harris

Meeting called to order 11:00 a.m. by Deputy Supervisor Susan Handy.

Roll Call – Stagliano & Brownell absent.

Purpose of this meeting is to open proposals for a town-wide revaluation project. The following proposals were received:

Brisbane - (declined to bid)

George Cade - (declined to bid)

Klaur, Lloyd & Wilhem - * $137,750.00

*$123,250.00 (with Stratford)

Appraisal Consultants - $66,000.00

Maxwell Appraisals - $ 64,935.00

(Bids that were received after the 4/2/12 1PM deadline and were not opened)

Gar Associates (delivered 4/2 3:30 p.m.)

Fitts Appraisals (mailed on 4/2/12)

Motion by Councilwoman Handy, seconded by Councilman Farber that the Town Attorney prepare an appropriate Resolution for consideration by this Board on April 12th for advising the New York State Office of Real Property Services that a town-wide unit reassessment has been approved for completion, effective July 1, 2013; passed 3-0. (Res. #12-048)

Motion by Farber, seconded by Handy directing Bob Harris to review the bids received from Appraisal Consultants and Maxwell Appraisals and set up interviews for April 12th at 7:00 and 7:30 p.m. respectively; passed 3-0. (Res. #12-049)

Town Clerk is to look into alternate sites to hold informational meeting sometime in May of 2012.

Adjournment – Motion by Farber, seconded by Millington; passed 3-0. (Res. #12-050) Meeting adjourned 11:50 a.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MINUTES - March 08, 2012

A regular meeting of the Town of St. Johnsville was held on March 8, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Dominick Stagliano, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman;; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Ronald Millington, Councilman; William Farber, Councilman

Public: James Castrucci, DCO/LUEO, Ronald Hezel, Tim Smith, Bob Harris & Mr. & Mrs. Hank Brown

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Farber & Millington absent

Public Comment – Hank Brown addressed the board regarding the proposed radio station, stating that they have run into some roadblocks with the FCC regarding not having a written extension to their permit; however, they are attempting to complete all the necessary paperwork to continue with this project.

Minutes – Motion by Brownell, seconded by Handy to accept the minutes of January 12^th and February 9^th; passed 3-0. (Res. #12-042)

Departmental Reports – Motion by Handy, seconded by Brownell to accept the Town Clerk, Justice, Dog Control Officer, Code Enforcement Officer’s written reports; passed 3-0. (Res. #12-043) Jeffrey Doxtater addressed the board regarding whether he would be able to purchase a wood chipper this year. It was stated that there are no monies appropriated in this year’s budget for equipment, especially since the $35,000 in CHIPS money was never applied for by the previous Highway Superintendent, therefore, that money will now have to be taken from the fund balance.

Correspondence – St. Johnsville Volunteer Firemen invitation to the boar and St. Patrick’s Church court order determination.

Old Business

Revaluation RFP – Bob Harris presented the board with a RFP for the Town of St. Johnsville, if approved, it would be sent out by March 12^th and bids would be opened at a special meeting. After opening bids Mr. Harris would review bids and check references and make a recommendation to the town board. The board would then have to make a commitment to do a revaluation for the Town of St. Johnsville.

Local Waterfront Revitalization Project – Motion by Handy, seconded by Brownell to support this project which would require creating a committee, updating the draft plan and zoning would need to include this plan consistently; passed 3-0. (Res. #12-044)

Drug Testing – Motion to contract with Eastern Medical Support, LLC for drug and alcohol testing by Brownell, seconded by Handy; passed 3-0. (Res.#12-045)

Code Enforcement Officer – discussion about hiring an interim CEO until Mr. Castrucci obtains certification took place, with a proposal that the costs of any permits issued go to the interim officer.

Audit – Motion by Handy, seconded by Brownell to accept voucher #12-056 through #12-072 with the exception of the street lighting portion for last month from National Grid, which needs to be corrected); passed 3-0. (Res. #12-046)

Adjournment – Motion by Handy, seconded by Brownell; passed 3-0. (Res.#12-047) Meeting adjourned 7:55 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MINUTES - Feb. 09, 2012

A regular meeting of the Town of St. Johnsville was held on February 9, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Dominick Stagliano, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Ronald Millington, Councilman

Public: James Castrucci, DCO/LUEO, Richard Ianni, Lia Marrero, Wayne Handy, Ronald Hezel, Linda Kellett (CSE) & (Leader Herald)

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Millington absent

Public Comment – Lia Marrero thanked the board for their work in protecting our water through their work on instituting a hydrofracking moratorium. She stated that she would like the board to continue their efforts by contacting other townships to inform them of the work being done to protect our water.

Minutes – Motion by Farber, seconded by Brownell to accept the minutes of the January 3, 2012, organization meeting; passed 4-0. (Res. #12-030)

Departmental Reports – Motion by Handy, seconded by Farber to accept the Justice’s, Code Enforcement Officer’s, Historian’s Annual Report & Dog Control Officer’s monthly reports; passed 4-0. (Res. #12-031)

Correspondence – letter from Attorney Mastromoro regarding setting a date for a public hearing on proposed Local Law No. 1 of 2012, regarding a one year Hydrofracking Moratorium.

Old Business – none

New Business

Proposed Local Law No. 1 of 2012 (Hydrofracking Moratorium) – Motion by Handy, seconded by Brownell to set a public hearing/special meeting on February 23, 2012, at 7:00 p.m.; passed 4-0. (Res. #12-032)
Revaluation – Discussion took place regarding a revaluation project. Motion by Farber, seconded by Handy to authorize Attorney Mastromoro to prepare an agreement between the Town of St. Johnsville and Robert Harris to start “Phase I” of a revaluation project, to include preparation of an RFP and letters to potential bidders to determine actual costs of a complete town wide revaluation project; passed 4-0. (Res. #12-033) LeighAnne Loucks, Sole Appointed Assessor for the Town questioned whether this could be done without a resolution by the board committing to do the revaluation. Supervisor Stagliano said it can be done, but doesn’t necessarily mean the town is committing to follow through with a revaluation project. Stagliano stated that the activity of a revaluation would be over a two-year period, however, it would be necessary to override the 2% tax cap to fund the project. Motion by Handy, seconded by Brownell to use the $20,000 in a Special Reserve Fund to cover the costs of the agreement with Robert Harris to determine an actual cost of a complete revaluation project; passed 4-0. (Res. #034)
Executive Session – Motion by Farber, seconded by Handy to enter into an executive session to discuss personnel issues (7:35 p.m.); passed 4-0. (Res. #12-035) Motion by Farber, seconded by Brownell to return to regular session with no action taken (7:48 p.m.); passed 4-0. (Res. #12-036)

Audit – Motion by Farber, seconded by Handy to approve voucher #12-030 through #12-055, with the exception of the street lighting portion of voucher #12-037; passed 4-0. (Res. #12-037)

LeighAnne Loucks, Assessor addressed the board regarding comments made by a board member on the street concerning assessments. She stated that she would appreciate any board member who has a problem or concern, to please address her in person. Jeffrey Doxtater, Hwy. Superintendent addressed the board regarding the roller that is currently not in operational order. The board stated that is his department and if he feels it needs to be fixed to go ahead, as long as he works within the budget.

Adjournment – Motion by Farber, seconded by Brownell; passed 4-0. (Res. #12-038) Meeting adjourned 7:55 p.m.

Submitted by:

Lynn M. Stever, Town Clerk

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TOWN BOARD MINUTES - Jan. 12, 2012

A regular meeting of the Town of St. Johnsville was held on January 12, 2012, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Dominick Stagliano, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Ronald Millington, Councilman

Public: James Castrucci, DCO/LUEO, Bob Harris, Assessor for the Towns of Root & Charleston, Ronald Hezel

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Millington absent

Public Comment – Ronald Hezel addressed the board regarding the cost of street light removal stating that he witnessed an average of eight minutes to remove a fixture, which would work out to $1,651.41/hr. as the cost National Grid is charging the Town of St. Johnsville.

Minutes – Motion by Handy, seconded by Farber to accept the minutes of December 8, 2011; passed 4-0. (Res. #12-020)

Departmental Reports – Motion by Farber, seconded by Handy to accept the Town Clerk’s, Justice, Code Enforcement Officer’s & Dog Control Officer’s Reports; passed 4-0. (Res. #12-021)

New Business

A. Revaluation – a presentation was made by Bob Harris, Assessor for the Towns of Root and Charleston, regarding the process of a revaluation project. He stated that the purpose of a revaluation is to allow the local Assessor more control over equalization rates and the Town’s “piece of the pie”. It is the purpose to treat all taxpayers equal, it is revenue equal, meaning it does not generate more revenue just redistributes the burden equally. He has acted as Project Administrator for the Towns of Minden and Mohawk, who have both done revaluations. He stated that the cost could be spread over two budget years with the final roll filed July 1, 2013 for the 2014 Tax Rolls. If the Town of St. Johnsville decides to proceed with a 100% revaluation project and decides to enter into an agreement with him to act as Project Administrator, he would prepare the RFP, along with overseeing all phases of the process including sending letter to contractors, pre-bid conferences, checking references, interviews, monthly status reports to board prior to any payments to contractors, etc. He estimated the cost to be between $35-$40/ parcel, with his projected cost to be $30/hr. plus expenses for Plan Administrator. Attorney Mastromoro questioned how the Town would keep the equalization rate at 100%. Mr. Harris stated that the Assessor keeps records of all property classes then can change assessments within the class. He also stressed that it is imperative to have a good Code Enforcement Officer that needs to be making the Assessor aware of all building changes.

Hydrofracking Moratorium – Attorney Mastromoro stated that he has reviewed the proposed “draft” of the local law, which would allow for a one-year moratorium on hydrofracking within the Town of St. Johnsville, and has given his approval. Motion by Farber, seconded by Handy to accept the draft of 12/7/11, with attached Appendix A for further consideration and authorize the Attorney for the Town to forward the proposed draft to the Montgomery County Planning Board per section 239m of General Municipal Law; passed 4-0. (Millington absent) (Res. #12-022)
Health Insurance Renewal – Motion by Farber, seconded by Handy to renew our current health insurance EPO 25/40 with Rx rider $10 co-pay with CDPHP as quoted ($406.67/813.34/1,077.69) with no dental coverage; passed 4-0. (Millington absent) (Res. #12-023) Motion by Handy, seconded by Farber to allow newly elected Hwy. Superintendent Jeffrey Doxtater to receive ½ of the buyout cost for the period of 1/1/12-6/30/12, allowing him to join coverage as of 7/1/12; passed 4-0. (Res. #12-024) Previous Hwy. Superintendent, Peter D. Battisti, Sr., has been removed from coverage as of 1/1/12.
Suits Update – Attorney Mastromoro stated that it is scheduled for town court on 2/8/12; questions have arose regarding whether ownership will be taken by the County, Attorney Mastromoro was directed by the Town Board to ask for an adjournment until determination of ownership is made.
St. Patrick’s Catholic Church (Article 7) – Attorney Mastromoro stated that the Assessor testified in court on behalf of the Town on December 22, 2011, and Priest Clark testified on behalf of St. Patrick’s Church, stating that they do use the building for prayer services and fund raisers. To date, Attorney Mastromoro has not received any final written determination.
Executive Session – Motion by Farber, seconded by Handy to enter into an executive session regarding personnel issues (8:27 p.m.); passed 4-0. (Res. #12-025) Motion to return to regular session by Handy, seconded by Farber (8:50 p.m.); passed 4-0. (Res. #12-026) No action taken during executive session.
Dog Control Officer/Rabies Response Agent – Motion by Farber, seconded by Brownell to appoint James Castrucci as both DCO and RRA; passed 4-0. (Res. #12-027)
Code Enforcement Officer – James Castrucci will continue as a hold-over until the Town Board determines their options from Tom Romanowski at the State.

Audit – Motion by Handy, seconded by Farber to accept voucher #12-002 through #12-029, and authorize Supervisor Stagliano to pay; passed 4-0. (Res. #12-028)

Adjournment – Motion by Handy, seconded by Farber; passed 4-0. (Res. #12-029) Meeting adjourned 9:06 p.m.

Submitted by:

Lynn M. Stever, Town Clerk

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TOWN BOARD ORGANIZATIONAL MINUTES - Jan. 03, 2012

An organizational meeting of the Town of St. Johnsville was held January 3, 2012, at 6:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Dominick Stagliano, Supervisor; Ronald Hezel, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Ronald Millington, Councilman

Public: none

Meeting called to order 6:00 p.m.

Salute to the flag

Roll Call – Councilman Millington absent

Public Comment – none

(2012 Wage & Appointment Schedule Attached) (Res. #12-001 through #12-018)

Motion to adjourn by Handy, seconded by Farber, passed 4-0. (Res. #12-019)

Submitted by:

Lynn M. Stever, Town Clerk

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