Town of Saint Johnsville 2015 Minutes Archive

The Town Board of St. Johnsville

Minutes Archive - 2015

2015 - Jan.08 | Feb.12 | Mar.11 | Apl.09 | May 14 | Jun.11 | Jun.29 | Jul.09 | Aug.13 | Sep.10 | Sep 24 | Oct.08 | Nov.12 | Dec.10

Wage and Appointment Schedule 2015

REVAL TIMELINE

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TOWN BOARD MEETING: December 10, 2015

A regular meeting of the Town of St. Johnsville was held on December 10, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Wayne Handy, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Gordon Brownell, Councilman

Public: Ronald Hezel, Martha & Michael Mancini, Timothy Smith, & Louise Robusto

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Councilman Brownell absent

Public Comment – Louise Robusto addressed the board regarding the Ayres Memorial Animal Shelter contract for 2016, stating that they have given her a verbal agreement that they will contract with the Town of St. Johnsville for a period of one year at a cost of $2,500.00, upon which time they will review the number of dogs that the town brings to the shelter. Martha Mancini addressed the board regarding a recent accident at the intersection of Mill Road and Crum Creek Road, stating that it is a very bad visibility spot and would like to see a four-way stop there. Supervisor Handy said they Town Board can request the New York State Troopers to do a study, but would be the ones to recommend that if it warrants a four-way stop.

Minutes – Motion by Farber, seconded by Millington to accept the minutes of October 2015 & November 2015; passed 4-0. (Res. #15-079)

Departmental Reports – Motion by S. Handy, seconded by Farber to accept the Town Clerk, Justice, Code Enforcement Officer and Dog Control Officer’s monthly reports; passed 4-0. (Res. 15-080)

Correspondence – none

Committee Reports – none

Old Business

A. 2015 Animal Shelter Contract - Motion by Farber, second by S. Handy to change to the James Brennan Humane Society at a cost of $2,200 for the 2016 year; passed 4-0. (Res. # 15-081) Councilman Farber and Councilwoman Handy expressed their displeasure with the Ayres Shelter that they were not willing to work with us on cutting the costs until the Town had other options)

New Business

A. Health Insurance Renewal – Peggy Booth, from Mang Insurance made a presentation to the board regarding options for renewal of the Town’s health insurance coverage. Motion by Farber, seconded by S. Handy to contract with Excellus Hybrid Silver 15 for a one year period; passed 4-0. (Res. #15-082)

B. Deputy Supervisor – Wayne Handy, Supervisor announced to the board that he is appointing Ronald Millington as Deputy Supervisor, replacing Gordon Brownell through December 31, 2015.

C. Organizational Meeting – It was agreed to set the 2016 Organizational Meeting for January 7, 2016, at 7:00 p.m., and the regular meeting for January 14, 2016.

D. Supervisor Handy thanked everyone that he has worked with and appreciates all their hard work.

Audit – Motion by Farber, seconded by Millington to accept the audit (Voucher #15-171 through #15-196 totaling $38,280.41); passed 4-0. (Res. #15-083)

Adjournment – Motion by Millington, seconded by Farber; passed 4-0. (Res. #15-084) Meeting adjourned 7:25 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING & PUBLIC HEARING ON 2016 BUDGET: November 12, 2015

A regular meeting and public hearing on the 2016 Preliminary Budget of the Town of St. Johnsville was held on November 12, 2015, at 6:30 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Public: (see attached sign in sheet)

** Public Hearing on 2016 Preliminary Budget opened at 6:30 p.m.**

Various members from the public addressed the board regarding the proposed 34% tax increase to fund a revaluation within the township. Joseph Sokol, Chairman of the Board of Assessment Review addressed the public on the necessity of a revaluation, stating that it has been since 1981 since the last revaluation and it is needed to equalize the inequities within the township. Robert Peruzzi addressed the board stating that a revaluation has not been done since 1981 and it is long overdue. The following members of the public spoke (Martha Mancini, Rose Jubar, Louis Dannible, Pamela Tilstra, Phlip Morris, Steven Damin, Steven Elwood, Steven Dannible, Grace Archambault, Melanie Shuster, Ken & Joanne Scherer, Margaret Digiaccomo, Robert Dennis, Marcel Falcon, Rose Guy, John Swartz and various others) stating that now is not the time to do a revaluation; taxpayers cannot afford such an increase, that the budget needs to be cut and find different ways to cut expenses such as shared services and grants, etc. Gordon Brownell stated that values and not equitable and a revaluation would equal assessments for comparable homes. Louis Dannible and Christopher Arduini agreed that assessments are not equitable and that the public should be educated as to how a revaluation works and the possible impact on sales tax and property taxes. Ronald Hezel stated that he has researched revaluations and that they need to be done every four years, with data collection done every six years. Hezel also stated that there is no guarantee that our total assessed value for the town would increase; it could decrease causing the rate per thousand to also increase. Attorney Mastromoro stated that the town would have to do something to keep it at 100%, however, he does not know of any requirement to complete a revaluation every four years. Kelly Wilder, Bookkeeper attempted to explain to the public that the money for a revaluation would be borrowed and payments made over the next five years. Fred Lee addressed the board stating that he feels St. Johnsville is a very cheap place to live and possibility the new board could work out a better plan than what is being proposed. Kathy Kline spoke stating that she feels the town board is doing their very best and the majority of the public here are not involved each and every month, therefore, it’s not fair to come once and voice their disapproval. Louise Robusto stated some of the public has been involved and their questions are not always answered. Robert Failing addressed the board stating that this community is not what it once was, businesses and industries have moved out and people cannot afford to pay higher taxes. Martha Mancini thanked everyone for coming and their input and asked that the town board remove the $30,000 from the 2016 budget, stating that if a revaluation were to take place the first payment would not be until 2018.

Public hearing closed 8:25 p.m.

Meeting called to order8:25 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Minutes – minutes will be done when Town Clerk computer is up and running.

Departmental Reports – Motion by S. Handy, seconded by Brownell to accept the Code Enforcement Officer, Justice & Dog Control Officer’s reports (Town Clerk’s when computer is fixed); passed 5-0. (Res. #15-071)

Executive Session – Motion by S. Handy, seconded by W. Handy to enter into an executive session for personnel issues 8:29 p.m.; passed 5-0. 9Res. #15-072) Motion to return to regular session by S. Handy, seconded by W. Handy with no action taken; passed 5-0. (Res. #15-073)

Old Business

1. Ayres Animal Shelter Contract ($4,500/y.) – board discussion took place on the choice of changing to the James Brennan Humane Society at a cost savings of $2,300/yr. The board is to review the contracts and discuss again at next month’s meeting.

New Business

1. Martha Mancini asked to be placed on the agenda and addressed the board regarding the proposed 34% tax increase in the general fund and the proposed 85% tax increase in the highway fund. She stated that the taxpayers cannot afford an increase like this and questioned the statement made at a previous meeting that the town has no money, when in fact the fund balances total $296,947.00. She suggested that the current town board meet with the newly elected town board to see their input regarding the proposed 2016 budget figures, and thanked everyone in attendance for voicing their concerns, and asked the board to please reconsider. Martha also stated that she would like to serve on the Montgomery County Planning Board as the Town’s representative.

2. Melanie Shuster addressed the board stating that she voted for the Supervisor and board members because of trust and accountability. She asked that the board take what the public members have said and realize their struggle, asking that they work on getting the budget down and remove the revaluation figures until we can all be informed on the pros and cons of a revaluation.

3. 2016 Preliminary Budget – Motion by Brownell, seconded by Millington to rescind the revaluation amounts in the budget; passed 5-0. (Res. #15-074) Motion by Brownell, seconded by Farber to reduce A3510.4 by $2,000 in anticipation of changing animal shelter contracts; passed 5-0. (Res. #15-075) Motion by S. Handy, seconded by Brownell to adopt the 2016 Preliminary Budget with above amendments (resolutions #15-074 & #15-075) as the 2016 Adopted Town of St. Johnsville

4. Budget; passed 4-1, Farber voting no. (Res. #15-076)

Audit – Motion by Farber, seconded by S. Handy to accept the audit; passed 5-0. (Res. #15-077)

Adjournment – Motion by Brownell, seconded by S. Handy; passed 5-0. (Res. #15-078) Meeting adjourned 9:10 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING: October 08, 2015

A regular meeting of the Town of St. Johnsville was held on October 8, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: Ronald Hezel, Pam Johnson, Melanie Shuster, Chandler Bond, Denise Hayes, Michael & Carman Isaac, Louise Robusto, George Haines, Michael & Martha Mancini, Nancy & James Shaw, & Jean Grandy

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – Melanie Shuster addressed the board over her concern about the Planning Board, stating that they have not met in approximately 16 months, and also her concern about the 31% tax increase to taxpayers that they cannot afford. Martha Mancini addressed the board regarding the proposed 31% tax increase stating that the taxpayers cannot afford this increase and that the majority of the board is from the same family and should force this on the taxpayers. Martha also questioned the Ayres Animal Shelter contract, whether the board will continue to contract with them or look at other options and whether it will be a no kill shelter. Councilwoman Handy said they are looking at other options in an attempt to save money. Councilman Farber said the public would be notified if the board makes a decision to switch to a kill shelter. Councilman Farber addressed the public stating that this is a one- time charge in the budget to pay for a revaluation, payable over five years. Martha Mancini stated it would then need to be done every five years. Councilwoman Handy stated that the Town of St. Johnsville is the only town that has not done a revaluation, and that subsequent revaluations would be much less expensive. George Haines asked if the board knew approximately how much it would cost to keep our equalization rate at 100%. Councilwoman Handy said about half the cost of a full revaluation. Mr. Haines also asked about state reimbursement; Supervisor Handy said there is no available. Councilman Farber said state certified assessors would be doing the data collection and a revaluation wouldn’t start until 2017, with court costs figured into the budget.

Minutes – Motion by Farber, seconded by S. Handy to accept the minutes of the regular meeting held September 10th & the special meeting held September 24, 2015; passed 5-0. (Res. #15-065)

Departmental Reports – Motion by Brownell, seconded by Millington to accept the Town Clerk, Justice, Dog Control Officer & Code Enforcement Officer’s monthly reports; passed 5-0. (Res. #15-066)

Correspondence – letter received from Les Larsen requesting to be appointed to the Planning Board. Motion by Farber, seconded by S. Handy, to appoint Les Larsen to the Planning Board to fill the vacancy ending 12/31/15; passed 5-0. (Res. #15-067)

Committee Reports – none

Old Business

1. Ayres Animal Shelter Contract – Councilwoman Handy said she will get dollar amounts for shelter alternatives for next month.

2. Other – none

New Business

1. 2016 Tentative Budget – Motion by Millington, seconded by Brownell to set the 2016 Tentative Budget as the 2016 Preliminary Budget and set a public hearing for November 12, 2015, at 6:30 p.m.; passed 5-0. (Res. #15-068)

Audit – Motion by Farber, seconded by Millington to accept the audit (Voucher #170132-170146), totaling $9,707.77; passed 5-0. (Res. #15-069)

Councilman Brownell addressed the board prior to adjournment stating that the majority of your tax bill is sent to the County. He also stated that by doing a revaluation the town would receive increased money through sales tax and taxpayer’s school tax bill would decrease. He also stated that the town has no money.

Adjournment – Motion by Farber, seconded by S. Handy; passed 5-0. (Res. #15-070) Meeting adjourned 7:44 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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SPECIAL BUDGET WORKSHOP/MEETING: September 24, 2015

A special budget workshop/meeting of the Town of St. Johnsville was held on September 24, 2015, at 6:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: Ronald Hezel

Meeting called to order 6:00 p.m.

Discussion on the proposed Supervisor’s budget was held. Changes that were agreed upon were as follows:

No raise for Town Board members

Reduce Attorney A1420.4 to $3,000

Elections to $5,000

A3510.1 no increase

A6510.4 $700.00

A1090 $2,600 decrease

A1170 remove line

B3620.1 no increase

DB5110.4 $9,000

DB3501 $28,000 remove

DB5112.2 $28,000 remove

Adjournment – Motion by S. Handy, seconded by Brownell; passed 5-0. (Res. #15-064) Meeting adjourned 8:19 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING: September 10, 2015

A regular meeting of the Town of St. Johnsville was held on September 10, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Wayne Handy, Supervisor; Susan Handy, Councilwoman; William Farber, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Gordon Brownell, Councilman

Public: – Ronald Hezel, Martha & Michael Mancini, Margaret DiGiacomo, Melanie Shuster, Louise Robusto, Kathy Buckley, Les Larsen & Julie Erno

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Gordon Brownell, Councilman absent

Public Comment – Melanie Shuster addressed the board regarding the Planning Board. She stated that they do not regularly meet and have not had a meeting in over a year. She asked that Supervisor Handy contact Dean Handy, Chairman of the Planning Board and ask him to have a meeting and contact Melanie. She also would like a letter to go to Paul Flanders thanking him for his years of service to the town.

Martha Mancini stated that she does not want taxes in the town to increase. She also stated that she has many ideas for cost saving measures if any town board member would like to contact her to discuss them. Questions arose regarding James Castrucci, Dog Control Officer, why he does not answer his cell phone and is not available to the public; stating that he is not fulfilling his job. It was suggested by the Town Clerk that James should add his emergency back-up name and number to his voicemail on the town cell phone so that the public has someone to contact if he is unavailable. Discussion took place regarding the amount of $4,500 payable to the Ayres Memorial Animal Shelter yearly. S. Handy said she has been seeking other avenues and shelters (whether a no kill shelter or not) that would save the town money. To date, the town has transported one dog to the Ayres Shelter. Louise Robusto asked the board how a new Dog Control Officer could be appointed if he is not doing his job. It was agreed that the town will discuss these concerns with the Dog Control Officer.

Minutes – Motion by Farber, seconded by Millington to accept the minutes of August 13, 2015; passed. 4-0 (Res. #15-058)

Departmental Reports – Motion by S. Handy, seconded by Farber to accept the Justice, Code Enforcement Officer & Dog Control Officer’s monthly reports; passed 4-0. (Res. #15-059)

Correspondence – none

Committee Reports – none

Old Business – none

New Business

Dog Control Officer – it was agreed that the board would discuss the concerns of the public with James Castrucci and request that he fulfill the job or a replacement will be sought.
Sand Purchase – Jeffrey Doxtater, Hwy. Superintendent addressed the board regarding the need for $5,000 additional money in DB 5142.4 & DB 5148.4 for sand purchases. Jeff stated that he asked for $33,000 in each account and the board reduced these accounts to $28,000 each for the 2015 budget. Motion by Farber, seconded by S. Handy to take $10,000 out of the Highway Fund Balance and increase DB 5142.4 & DB 5148.4 by $5,000 each; passed 4-0. (Res. #15-060) Jeff also reported that his department has repaired the salt shed as a temporary fix.
2016 Budget – a budget workshop/meeting has been set for September 24, 2015, at 6:00 p.m. at the town offices. Motion by S. Handy, seconded by Farber to change the regular October meeting to October 2, 2015, at 7:00 p.m.; passed. 4-0. (Res. #15-061)
Other – none

Audit – Motion by Farber, seconded by Millington to accept the audit (Voucher #170115-170131 for $7,732.55 and direct the Supervisor to pay; passed 4-0. (Res. #15-062)

Adjournment – Motion by Farber, seconded by Millington; passed 4-0. (Res. #15-063) Meeting adjourned 7:42 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING: August 13, 2015

A regular meeting of the Town of St. Johnsville was held on August 13, 2015, at 6:45 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Wayne Handy, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Ronald Millington, Councilman

Public: Ronald Hezel, David Klock & Adam Klock

**6:45 p.m. Public Hearing for Time Warner Cable Franchise Renewal**

Motion by S. Handy, seconded by Farber to open the public hearing at 6:45 p.m.; passed 4-0. (Res. #15-051) No one from the public spoke, motion by Farber, seconded by Brownell to close the public hearing at 7:00 p.m.; passed 4-0. (Res. #15-052)

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Councilman Millington absent

Public Comment – David & Adam Klock addressed the board regarding Klock Cemetery, which is a private cemetery located on property within the Town of St. Johnsville owned by Kevin & Migdalia Perry. He is requesting the board to accept a trust for care and maintenance for the next 30+ years. He stated that the cemetery is approximately 70’x70’ and currently has 30 graves with room for an additional 10 to 12. Discussion followed with a motion by Farber, seconded by S. Handy to have Attorney Mastromoro contact David Klock to set up this agreement/trust and get back to the board for approval; passed 4-0. (Res. #15-053)

Minutes – Motion by S. Handy, seconded by Brownell to accept the minutes of July 9, 2015; passed 4-0. (Res. #15-054)

Departmental Reports – Motion by S. Handy, seconded by Brownell to accept the Town Clerk, Justice, Code Enforcement Officer & Dog Control Officer’s monthly reports; passed 4-0. (Res. #15-055)

Correspondence – none

Committee Reports – none

Old Business

Klock Cemetery – previously addressed.
Ayres Memorial Animal Shelter Contract – Councilwoman Handy reported that she has been researching this issue and is checking other facilities.

New Business

2016 Budget – department request worksheets will be out on September 1st and due back by September 20th.
Other – none

Audit – Motion by Farber, seconded by S. Handy to accept the audit (#170093 through #170114) and authorize the Supervisor to pay; passed 4-0. (Res. #15-056)

Adjournment – Motion by Brownell, seconded by Farber; passed 4-0. (Res. #15-057) Meeting adjourned 7:27 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING: July 09, 2015

A regular meeting of the Town of St. Johnsville was held on July 9, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: Jeffrey Doxtater, Hwy. Sup.

Public: Ronald Hezel, Michael & Martha Mancini, Timothy Smith, Orazio Castellano, Les Larsen, Henrietta & Charles Fitzpatrick & Kathy Buckley

Public Hearing on proposed LL No. 1 of 2015 (a local law overriding the 2% tax cap for 2016) – Martha Mancini addressed the board regarding going over the 2% tax cap, stating that the taxpayers cannot afford this increase and that no actual figures have been presented. Supervisor Handy stated that due to health insurance and retirement increases it will be necessary to override the cap whether or not a revaluation is done. He also suggested the public attend meeting regarding the proposed budget figures which will be out in October. Other members from the public who addressed the board regarding this same issue were Les Larsen, Orazio Castellano and Henrietta Fitzpatrick. Public hearing closed 7:27 p.m.

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – Orazio Castellano addressed the board regarding an issue he is having with land on Matis Rd. on a portion of the road which has been abandoned, which he is being denied access to by a neighboring landowner. He was advised by Norman Mastromoro, Attorney for the Town that this is a private dispute and has nothing to due with the town. Timothy Smith questioned the procedure for a new business in the Town. Supervisor Handy said he needs to start with the Planning Board.

Minutes – Motion by Farber, seconded by Millington to accept the minutes of June 11, 2015 & June 29, 2015; passed 5-0. (Res. #15-045)

Departmental Reports – Motion by S. Handy, seconded by Farber to accept the Town Clerk, Justice, Code Enforcement Officer, Dog Control Officer’s Monthly Reports; passed 5-0. (Res. #15-046)

Correspondence – none

Committee Reports – none

Old Business

Revaluation – on agenda for next month
Time Warner Franchise Agreement – Attorney Mastromoro said it is a basic boilerplate agreement and a public hearing was set for August 13, 2015, at 6:45 p.m.

New Business

LL 1 of 2015 – motion by S. Handy, seconded by Farber to adopt for enactment; passed 5-0. (Res. #15-047)
Health Insurance – Peggy Booth from Mang Insurance said estimates for increases will be available probably in November.
Health Insurance Buyouts – Motion by S. Handy, seconded by Millington to pay all insurance buyouts in December of each year; passed 5-0. (Res. #15-048)

Audit – Motion by Farber, seconded by Millington to approve vouchers #170077 through #170091, totaling $9,736.09 and authorize the Supervisor to pay; passed 5-0. (Res. #15-049)

Adjournment – Motion by W. Handy, seconded by Farber; passed 5-0. (Res. #15-050) Meeting adjourned 8:02 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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SPECIAL TOWN BOARD MEETING: June 29, 2015

A special meeting of the Town of St. Johnsville was held on June 29, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452. This meeting was called to adopt for presentation, Local Law No. 1 of 2015. overriding the 2% tax cap for balancing the 2016 budget in the General Fund and to fund a Revaluation within the Town, and to appoint a Town Historian.

Absent: none

Public: LeighAnne Loucks, Sole Appointed Assessor & Ronald Hezel

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Motion by Councilman Farber, seconded by Councilwoman Handy to adopt for presentation Local Law No. 1 of 2015, at a public hearing to be held on July 9, 2015, at 6:45 p.m.; passed 5-0. (Res. #15-042)

Motion by Councilman Millington, seconded by Councilman Brownell to appoint Matthew Rapacz as Town Historian for the remainder of 2015; passed 5-0. (Res. #15-043)

Adjournment – Motion by Supervisor handy, seconded by Councilman Farber; passed 5-0. (Res. #15-044) Meeting adjourned 7:14 p.m.

Submitted by: Lynn M. Stever - Town Clerk

REVAL TIMELINE:

September 2015: During budget process, cost of reval must be figured in and included in the tax rate configuration. Other costs must be included in the budget, such as loss of sales tax revenue (if total town value does not meet or exceed its current equalized value of $92,826,225), cost of legal defense for any major legal battles over new assessments, cost of individual appraisals, if necessary, and other costs which may arise from the project.

November-December 2015: Update RPF, and have it ready to be sent out to individual contractors for the Reval project.

January 2016: Make formal resolution to issue RFP. Send RFP to contractors and confirm date/time to receive and open bids (should be set already in RFP).

February 2016: Receive and open bids, interview prospective contractors. Make decision on which contractor will be hired, have attorney review a contract to be used for the Town in connection with the Reval.

March 2016: Formally accept a bid and award a contract for reval. Formally (through resolution), begin the reval and sign the contract with the chosen contractor.

May/June 2016: Letters sent to the Town residents making them aware of the reval process and making them aware that the contractors and/or representatives will be visiting each parcel to measure all structures and take pictures. Their input will be requested, through the contractor/representative requesting information from homeowners during the initial visit. This will also be the property owner's opportunity to request no one come onto their property in which case, the structures will be estimated.

September 2016: Data mailers will be sent to each property owner, to confirm what data was collected from individual parcel visits. Owners will be asked to correct any errors and/or request a visit if they initially denied the contractor access to their property.

November 2016- January 2017: Contractors will do models and valuation for the property located in the Town.

March 1, 2017: Residents will be notified with an impact notice, with what the current assessed value is and what the new assessed value is proposed to be. The letter will also show an estimate of tax burden, based on the prior year's tax rate. This will be an estimate only.

March 2017: Informal hearings will be held for property owners to show why their new proposed assessed value is not correct. These hearings are for property owners to air their issues prior to formal grievance proceedings.

April 2017: All paperwork and work documents to show the valuation models and tables will be turned over to the Town and the contractor's responsibility will come to a close, with the exception of the Town's decision to retain them for certiorari proceedings.

May 2017: Tentative tax roll filed with new values, all expected to be at 100% full market value.

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TOWN BOARD MEETING: June 11, 2015

A regular meeting of the Town of St. Johnsville was held on June 11, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Absent: none

Public: none

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – all present

Public Comment – none

Minutes – Motion by Farber, seconded by Millington to accept the minutes of May 14, 2015; passed 5-0. (Res. #15-035)

Departmental Reports – Motion by Handy, seconded by Brownell to accept the monthly reports from the Town Clerk, Justice, Code Enforcement Officer & Dog Control Officer; passed 5-0. (Res. #15-036)

Correspondence:

Letter from Norman Mastromoro regarding Klock Cemetery and Potential Revaluation.
Letter received from Hillegas family wanting Town to consider cleaning up their homestead and including it on the Historic Register.
CDPHP letter proposing at 19.4% rate increase.
Ayres Memorial Animal Shelter letter stating that the Town of responsible for an injured dog picked up by the Montgomery County Sheriff’s Office (Town of Palatine)
NYS Retirement letter stating that the Town is not in compliance with hours worked reporting.

Old Business

NYS Reporting Resolution – Motion by S. Handy, seconded by Farber to accept the attached hours reported; passed 5-0. (Res. #15-037) Kelley Wilder was contacted by phone and she explained that for an example on the Town Clerk & Highway Superintendent reporting would be adjusted differently on the next reporting because of the yearly calendar that is being kept. This reporting was for the months of Sept, Oct. & Nov.; reporting would increase for the next report to include Tax Collections and winter months for the Highway Superintendent. She said it would then be adjusted to no less than what has been being reported for the Town Clerk/Tax Collector.
Revaluation – Motion by S. Handy, seconded by Brownell to authorize Attorney Mastromoro draw up a Local Law to override the 2% tax cap to fund a revaluation and to balance the general fund budget for 2016; passed 5-0. (Res. #15-038) Supervisor Handy will then call a special meeting to adopt the Local Law for presentation at a public hearing, date to be set at a later date.
Ayres Animal Shelter Contract – S. Handy would like to look into the contract further. She has requested the Agriculture & Markets Law from the Town Clerk, as well as the amount paid and number of dogs taken to the Shelter in the last five years.

New Business

Special Meeting – Supervisor Handy will call a special meeting to adopt for presentation Local Law No. 1 (a law to override the 2% tax cap to balance the general fund budget and finance a revaluation for the Town of St. Johnsville for 2016).
Historian – Anita Smith our Historian has recently passed away. The board directed the Town Clerk to contact Matthew Rapacz and Dawn Lamphere to see if either individual would be interested in the position.
Planning Board Vacancies – we are in need of Planning Board members to fill vacancies that exist and ones that are anticipated.

Audit – Motion by Brownell, seconded by Farber to authorize the Supervisor to pay voucher #170048 through #170076; passed 5-0. (Res. #15-040)

Adjournment – Motion by W. Handy, seconded by Farber; passed 5-0. (Res. #15-041) Meeting adjourned 8:15 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING: May 14, 2015

A regular meeting of the Town of St. Johnsville was held on May 14, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Wayne Handy, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk

Absent: Jeffrey Doxtater, Hwy. Superintendent

Public: Ronald Hezel

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Jeffrey Doxtater, Hwy. Sup. absent

Public Comment – Ronald Hezel addressed the board regarding a zoning issue. He stated that he currently has his property on the market for sale and an interested party is considering a small German restaurant, questioning whether this would be a permitted use. The board agreed unanimously that it would be a business to business and the town board did not see any problem with a restaurant opening.

Minutes – Motion by Farber, seconded by Brownell to accept the minutes of April 9, 2015; passed 5-0. (Res. #15-031)

Departmental Reports – Motion by S. Handy, seconded by Brownell to accept the Town Clerk, Justice, Code Enforcement Officer & Dog Control Officer (with no incident report included) monthly reports; passed 5-0. (Res. #15-032)

Correspondence – Letter received from the Town of Ephratah supporting the closing of school buildings.

Committee Reports – none

Old Business – none

New Business

Assessor’s Request – LeighAnne Loucks, Sole Appointed Assessor is requesting authorization to hire someone to do filing for approximately ten hours. Discussion took place regarding why, who and wages, with no decision made.
CHIPS – it was agreed to rollover any CHIPS money for next year.
General Fund – Supervisor Handy reported that the Fund Balance in the General Fund is down to approximately $15,000. Supervisor Handy stated that for many years the Fund Balance has been used to offset the tax rate and now the Town Board either needs to cut funds in the General Fund or raise the tax cap for the 2016 budget.
Other – none

Audit – Motion by Farber, seconded by Millington to accept voucher #170029 through #170047 in the amount of $25,884.62; passed 5-0. (Res. #15-033)

Adjournment – Motion by W. Handy, seconded by Farber; passed 5-0. (Res. #15-034) Meeting adjourned 7:56 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING: April 09, 2015

A regular meeting of the Town of St. Johnsville was held on April 9, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Wayne Handy, Supervisor; Gordon Brownell, Councilman; Ronald Millington, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Susan Handy, Councilwoman; William Farber, Councilman

Public: Ronald Hezel & Natalie Putlack

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – S. Handy and Farber absent

Public Comment – Natalie Putlack spoke regarding property damage to her fence along Tisi Road, stating that she has an eye witness that the driver for County Waste hit it. She spoke to County Waste, their driver said he did not hit it, but they agreed to come look at it to resolve the issue. The board informed her that it is a matter between her and County Waste and hopefully they can resolve the issue.

Minutes – Motion by Brownell, seconded by Millington to accept the minutes of March 11, 2015; passed 3-0. (Res. #15-025)

Departmental Reports – Motion by Brownell, seconded by Millington to accept the Town Clerk, Justice, Code Enforcement Officer & Dog Control Officer’s monthly reports; passed 3-0. (Res. #15-026)

Old Business – none

New Business

Spring Clean-up – Motion by Millington, seconded by Handy to hold a Spring Clean-up on May 15^th & 16^th from 7-3:30 p.m.; passed 3-0. (Res. #15-027)
Putlack Property Damage – Town will inform County Waste that if they would prefer, garbage & recycling containers can be curbside on Linter Road, instead of Tisi Road, since Tisi Road is not a Town road.
CHIPS - $35,401.69 and extreme weather recovery of $5,314.43 is allotted for 2015. Discussion took place regarding costs of paving and sealing; crack repairs were discussed as well. An option would be to roll over the CHIPS money for paving in 2016.
Budget Transfers – Motion by Brownell, seconded by Millington to transfer $132.01 from the Highway Fund Balance to DB 1910.4 to cover NYMIR insurance renewal through Mang Insurance; passed 3-0. (Res. #25-028)

Audit – Motion by Millington, seconded by Brownell to accept the audit and authorize the Supervisor to pay vouchers #170008 through #170028, totaling $27,055.49; passed 3-0. (Res. #25-029)

Adjournment – Motion by Brownell, seconded by Millington; passed 3-0. (Res. #25-030) Meeting adjourned 7:54 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING: March 11, 2015

A regular meeting of the Town of St. Johnsville was held on March 11, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Wayne Handy, Supervisor; Gordon Brownell, Councilman (arrived 7:35 p.m.); Susan Handy, Councilwoman; William Farber, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Ronald Millington, Councilman

Public: Ronald Hezel, Bill Roehr, Montgomery County Sr. Planner, Dayton King, Mang Insurance, & James Castrucci, DCO/LUEO (arrived 7:30 p.m.)

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Millington absent

Public Comment – Dayton King addressed the board regarding the insurance renewal with Mang Insurance through NYMIR & Bill Roehr addressed the board regarding joining with Montgomery County Planning & Development as the lead agency for shared services, etc.

Minutes – Motion by Farber, seconded by Handy to accept the minutes of February 12, 2015; passed 3-0. (Res. #15-017)

Departmental Reports – Motion by Farber, seconded by S. Handy to accept the Town Clerk., Justice, Code Enforcement Officer & Dog Control Officer’s monthly reports; passed 3-0. (Res. #15-018)

Old Business – none

New Business

NYMIR Insurance Renewal – Motion to accept the insurance renewal as presented, S. Handy, seconded by Farber; passed 3-0. (Res. #15-019)
Hanson Aggregates – Assessor to determine amount of refund due to them.
Ayres Memorial Shelter Agreement – Motion by S. Handy, seconded by Farber to accept the agreement at a cost of $4,500; passed 4-0. (Res. #15-020)
Other – none

Audit – Motion by Farber, seconded by S. Handy to accept voucher #169981 through #170007 for $61,239.90 and authorize the Supervisor to pay; passed 4-0. (Res. #15-021)

Executive Session – Motion by Farber, seconded by S. Handy to enter into an executive session regarding personnel issues (7:51 p.m.); passed 4-0. (Res. #15-022) Motion to return to regular session by Farber, seconded by S. Handy (7:56 p.m.) with the board informing the Dog Control Officer to complete an incident report on every animal complaint and attach it to his monthly report; passed 4-0. (Res. #15-023)

Adjournment – Motion by Farber, seconded by Brownell; passed 4-0. (Res. #15-024) Meeting adjourned 7:57 p.m.

Submitted by: Lynn M. Stever - Town Clerk

A regular meeting of the Town of St. Johnsville was held on February 12, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Wayne Handy, Supervisor; Susan Handy, Councilwoman; William Farber, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Ronald Millington & Gordon Brownell, Councilman

Public: Ronald Hezel

Meeting called to order 7:19 p.m.

Salute to the flag

Roll Call – Millington & Brownell absent

Public Comment – none

Minutes – Motion by S. Handy, seconded by Farber to accept the minutes of January 8, 2015; passed 3-0. (Res. #15-008)

Departmental Reports – Motion by S. Handy, seconded by Farber to accept the Town Clerk, Justice, Dog Control Officer, Code Enforcement Officer & Historian’s monthly reports; passed 3-0. (Res. #15-009)

Old Business – none

New Business

Montgomery County Economic Development presentation next month.
NYS Retirement Reporting – Motion by S. Handy, seconded by Farber to establish retirement days allowed per month for all elected and appointed Town of St. Johnsville employees who participate in the NYS Retirement System as Code Enforcement Officer (James Castrucci) 3 days per month, Justice (Bruce R. Dye) as 3 days per month, Sole Appointed Assessor (LeighAnne Loucks) as 5 days per month & Bookkeeper (Kelly Wilder) as 2 days per month; passed 3-0. (Res. #15-010) The positions of Town Clerk/Tax Collector, Supervisor & Highway Superintendent are completing an additional 3 month sampling of their hours before determinations will be made for these positions.
EAP Contract – Motion by Farber, seconded by S. Handy to accept the Employee Assistance Program at a cost of $150.00 per year for 10 & under employees; passed 3-0. (Res. #15-011)
Justice Court Grant – a voucher for 50% of the cost to upgrade the Town’s security system will be included in the audit. This upgrade is covered by a grant received.
Hanson Aggregates Assessment Agreement – cost will be paid in the March audit.
Village Salt Purchases – after a discussion, it was agreed that the surcharge credit that the Town receives will be billed to the Village, which will keep the charge to the Village at $58.29/ton with no surcharge credit.
Budget Transfers – Motion by S. Handy, seconded by Farber to credit DB5142.4 and DB5148.4 with $1,018.18 each for reimbursement received for the purchase of salt on behalf of the Village of St. Johnsville; passed 3-0. (Res. #15-012)

Motion by S. Handy, seconded by Farber to enter into an executive session regarding personnel matters at 7:31 p.m.; passed 3-0. (Res. #15-013) Motion by S. Handy, seconded by Farber to return to regular session with no action taken at 7:42 p.m.; passed 3-0. (Res. #15-014)

Audit – Motion by Farber, seconded by S. Handy to accept the audit of #169957 through #169980, and authorize the Supervisor to pay; passed 3-0. (Res. #15-015)

Adjournment – Motion by S. Handy, seconded by Farber; passed 3-0. (Res. #15-016) Meeting adjourned 7:44 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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TOWN BOARD MEETING: January 08, 2015

A regular meeting of the Town of St. Johnsville was held on January 8, 2015, at 7:00 p.m., at the Town Offices, 7431 STHWY 5, St. Johnsville, NY 13452

Present: Wayne Handy, Supervisor; Gordon Brownell, Councilman; Susan Handy, Councilwoman; William Farber, Councilman; Lynn Stever, Town Clerk; Jeffrey Doxtater, Hwy. Superintendent

Absent: Ronald Millington, Councilman

Public: Ronald Hezel

Meeting called to order 7:00 p.m.

Salute to the flag

Roll Call – Councilman Millington absent

Public Comment – none

Minutes – Motion by Farber, seconded by S. Handy to accept the minutes of December 11th & December 30, 2014; passed 4-0. (Res. #15-001)

Departmental Reports – Motion by S. Handy, seconded by Brownell to accept the Town Clerk, Justice, Code Enforcement Officer, Historian & Dog Control Officer’s monthly reports; passed 4-0. (Res. #15-002)

Old Business – none

New Business

New Modem – Motion by Farber, seconded by S. Handy to approve the installation of a new modem allowing remote access for the Supervisor & Bookkeeper; passed 4-0. (Res. #15-003)
2015 Wage & Appointment Schedule – attached (Res. #15-004)
NYS Retirement Reporting – on next month’s agenda
Mont. Co. Snow & Ice Contract – Motion to approve by S. Handy, seconded by Farber; passed 4-0. (Res. #15-005)
EAP Contract – next month’s agenda

Audit – Motion by Farber, seconded by S. Handy to approve voucher #’s through and authorize the Supervisor to pay; passed 4-0. (Res. #15-006)

Adjournment – Motion by adjourn by Brownell, seconded by Farber; passed 4-0. (Res. #15-007) Meeting adjourned 7:29 p.m.

Submitted by: Lynn M. Stever - Town Clerk

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WAGE & APPOINTMENT SCHEDULE 2015

Supervisor - Handy, W. (2015) $7,904.00

Bookkeeper - $6,000.00

Councilman (4 @ $1,530 ea.) - $6,120.00

Brownell (2015)

Farber (2015)

Handy, S. (2017)

Millington (2017)

Justice - $ 5,865.00

Town Clerk/Tax Collector - $16,000.00

Superintendent of Highways - $35,700.00

Sole Appointed Assessor (6 yr. Term) - $16,702.50

Highway Employees:

William Putman - $15.79/hr. (+.50)

Ryan Dygert - $15.79/hr.

Robert Battisti - $15.79/hr.

Miscellaneous:

Registrar (Fees Collected) - $10.00/copy L. Stever

CEO/LUEO - $5,253.00 J. Castrucci

Dog Control Officer - $1,530.00 J. Castrucci

Rabies Response Agent - $100.00/case J. Castrucci

Historian (Supervisor’s Appt.) - $400.00 A. Smith

Budget Officer - $1,300.00

BAR Chairman - $150.00

BAR Members - $125.00

BAR Training - $8.00 /hr.

Mileage Reimbursement - IRS rate (currently .58/ mi.)

Deputy Hwy. Stipend - $.50/hr. William Putman (straight time only)

Land Use/Sub. Doc. Fee - $25.00

Returned Check Fee - $30.00

Photocopies - $.25/pg. After 1^st 4 pgs.

Appointments:

Historian - Anita Smith (appointed by Supervisor)

Deputy Supervisor - Gordon Brownell (appointed by Supervisor)

Mont. Co. Planning Board Rep. - Ronald Hezel

Deputy Clerk/Tax Coll./Registrar - Virginia Fox & George Stever (appointed by T. Clerk)

Deputy Hwy. Superintendent - William Putman (appointed by Hwy. Sup.)

Audit Committee - Gordon Brownell & William Farber

Board of Assessment Review (5) Joseph Sokol (16)

Janet Shuster (17)

Roberta Button (15)

Ronald Hezel (19)

Donald Hoffman (18)

Planning Board Members (5) Dean Handy (16)

Paul Flanders (17)

Melanie Shuster (18)

Melinda Sweet (19)

Vacancy (15)

Board of Appeals (3) Robert Smith (17)

Vacancy (19)

Michael Yezierski (18)

Recreation Commission (5) Kim Chapman (17)

Peter Dolan (18)

Lynn Stever (19)

Floyd Stever (15)

Jason Battisti (16)

Official Newspapers: The Recorder

Depository: NBT

Petty Cash Funds: T. Clerk & Justice ($100.00 ea.)

Monthly Meeting Date: 2^nd Thursday of ea. Month at 7:00 p.m.

Accept Annual Update Document as Town Report

Adopting Agenda Format

Employee Assistance Program

Dog Impound Fees (1^st offense $25.00) (2^nd offense $50.00) (3^rd offense $75.00)

Official Website (www.st.johnsville.com)

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